Administrator

AboitizPower; Ubay; On-site; PHP 300,000 - 460,000; Full time

Job summary

AboitizPower is seeking a Project Administrator to provide administrative, logistics, records management, and office operations support for the Project Management Team. You will coordinate travel, onboarding of service providers, procurement support, asset management, and site logistics to keep project execution efficient and compliant.

The role offers a purpose-driven environment where you will contribute to community impact and the company's mission to transform energy.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Management, Engineering, Logistics, Supply Chain Management, or any related discipline.
• At least three years of experience in administration, office management, project administration, logistics coordination, procurement support, or related functions.

Responsibilities

• Provide day-to-day administrative support to the Project Management Team and site personnel.
• Facilitate travel arrangements including vehicle bookings, hotel accommodations, and logistics requirements for project personnel and visitors.
• Coordinate accreditation and onboarding of administrative service providers, suppliers, and other project support vendors.
• Provide executive administrative support to project leadership as required.
• Coordinate meeting schedules, venue reservations, logistics arrangements, and preparation of meeting requirements.
• Route documents, correspondence, approvals, and transmittals to ensure timely processing and completion.
• Maintain project administrative records, files, and documentation in accordance with company requirements.
• Facilitate processing of supplier, contractor, and service provider payment requests and monitor approval and payment status.
• Coordinate with Procurement, Finance, and project teams to support administrative purchasing activities.
• Monitor administrative service contracts and vendor performance to ensure timely delivery of required services.
• Assist in vendor accreditation, enrollment, and documentation requirements.
• Coordinate requests, issuance, and monitoring of project assets including laptops, software licenses, office equipment, and communication devices.
• Maintain inventory records and monitor stock levels of office supplies, consumables, and project support materials.
• Ensure timely replenishment of office supplies and administrative resources required for project operations.
• Monitor repair, maintenance, and replacement requirements for office equipment and project administrative assets.
• Support the maintenance, repair, improvement, and upkeep of project offices, facilities, accommodations, and common areas.
• Coordinate administrative support services necessary to maintain safe, functional, and efficient project facilities.
• Monitor site administrative requirements and recommend improvements to support project operations.

Skills

Communication

Organization

Problem solving

Logistics coordination

Vendor coordination

Asset management

Inventory management

Travel coordination

Records management

Education

Bachelor’s degree in Business Administration, Office Administration, Management, Engineering, Logistics, Supply Chain Management, or related discipline

Tools

Google Workspace

Administrative Systems

Job description

As Project Administrator, you will be responsible for providing administrative, logistics, records management, and office operations support to ensure efficient and uninterrupted project execution. The role serves as the focal point for project administrative services, vendor coordination, document routing, office management, travel arrangements, and site logistics support. The position enables project teams to focus on execution activities by ensuring that administrative processes, facilities, supplies, assets, and support services are effectively managed and delivered in a timely manner and contribute directly to transforming energy for a better world. You will work closely with the Project Development and Execution team to deliver results, create positive community impact, and develop your skills in a supportive, purpose-driven environment.

In This Role, Your Responsibilities Will Be:

ADMINISTRATIVE OPERATIONS

• Provide day-to-day administrative support to the Project Management Team and site personnel
• Facilitate travel arrangements including vehicle bookings, hotel accommodations, and logistics requirements for project personnel and visitors
• Coordinate accreditation and onboarding of administrative service providers, suppliers, and other project support vendors
• Provide executive administrative support to project leadership as required
• Coordinate meeting schedules, venue reservations, logistics arrangements, and preparation of meeting requirements
• Route documents, correspondence, approvals, and transmittals to ensure timely processing and completion
• Maintain project administrative records, files, and documentation in accordance with company requirements

PROCUREMENT AND VENDOR ADMINISTRATION

• Facilitate processing of supplier, contractor, and service provider payment requests and monitor approval and payment status
• Coordinate with Procurement, Finance, and project teams to support administrative purchasing activities
• Monitor administrative service contracts and vendor performance to ensure timely delivery of required services
• Assist in vendor accreditation, enrollment, and documentation requirements

ASSET AND INVENTORY MANAGEMENT

• Coordinate requests, issuance, and monitoring of project assets including laptops, software licenses, office equipment, and communication devices
• Maintain inventory records and monitor stock levels of office supplies, consumables, and project support materials
• Ensure timely replenishment of office supplies and administrative resources required for project operations
• Monitor repair, maintenance, and replacement requirements for office equipment and project administrative assets

FACILITIES AND SITE SUPPORT

• Support the maintenance, repair, improvement, and upkeep of project offices, facilities, accommodations, and common areas
• Coordinate administrative support services necessary to maintain safe, functional, and efficient project facilities
• Monitor site administrative requirements and recommend improvements to support project operations

What You Will Need:

Education & Experience:

• Bachelor’s degree in Business Administration, Office Administration, Management, Engineering, Logistics, Supply Chain Management, or any related discipline.
• At least three [3] years of experience in administration, office management, project administration, logistics coordination, procurement support, or related functions

Technical / Functional Skills:

• Proficiency in Google workspace and Administrative Systems, Administrative and Office Management, Records and Document Management, Logistics and Travel Coordination, Vendor and Supplier Coordination, Asset and Inventory Management
• Strong skills in Communication and Interpersonal Skills, Organization and Time Management, Problem Solving and Coordination Skills

Our Culture & Commitment to You: Powering Your Future

At AboitizPower, we honor you not just as a professional, but as a person. Our promise is to provide a workplace where you can thrive through:

• Powered by People: We value your unique identity and ensure you feel supported, trusted, and empowered.
• Own Your Growth: Learn, grow, and advance through mentorship, leadership opportunities, and meaningful learning experiences.
• Why We Work: Purpose is part of every job here. Your efforts directly contribute to community upliftment, sustainability, and shaping the future of energy.
• Empowering Culture: Bring your full self to a workplace grounded in belonging and collaboration.
• Recognition that Matters: We celebrate both visible milestones and steady efforts, honoring the dedication you bring to our mission.

AboitizPower is an equal opportunity employer. We believe that a diverse and inclusive workforce is crucial to our purpose of driving change for a better world. We consider and encourage all applicants without discriminating against age, sexual orientation and/or gender identity, disability, political opinion, religion, nationality, marital or parental status (including pregnancy), ethnicity or other status protected by law. Our equal opportunity and non-discrimination policies apply in all aspects of employment, including recruitment, hiring, regularization, promotions, transfers, discipline, termination, benefits and training.

About Us

AboitizPower is the holding company for the Aboitiz Group’s investments in power generation, distribution, and retail electricity services. We are among the largest power producers in the Philippines, with a balanced portfolio of assets located across the country. We are also a major producer of renewable energy, with several hydroelectric, geothermal, and solar power generation facilities.