Project Administrative Assistant

Aboitiz Power Corporation; Davao City; On-site; PHP 279,000 - 446,000; Full time

Job summary

AboitizPower is seeking a Project Administrative Assistant to lead administrative, logistical, and document management for the Pangarap project. You will serve as the central hub for team support, travel bookings, vendor billing, and project recordkeeping, collaborating with the Project Development Manager and cost controllers to deliver results and community impact.

You will ensure smooth travel, inventory control, and adherence to budget and ISO policies, while supporting audits and health,

Qualifications

• 1 to 5 years of experience in administrative, office management, or project support roles.
• Proficiency in EDMS, Google Workspace, and MS Office Suite.
• Training certifications in administrative tools or project management are advantageous.

Responsibilities

• Coordinate end-to-end travel, hotel, and guest arrangements; manage meeting room reservations and official project errands.
• Maintain supply tracking and supervise daily tasks for personnel, drivers, and messengers.
• Process and reconcile invoices with the Project Cost Controller; assist budget updates and reporting.
• Maintain records using EDMS; safeguard assets, licenses, and permits; assist audits and ISO governance.

Skills

organizational skills

multitasking

Education

Training certifications in administrative tools or project management

Tools

EDMS

Google Workspace

MS Office Suite

Job description

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Business Unit: Transition Business Group

Power your future with AboitizPower. As Project Administrative Assistant, you will lead administrative, logistical, and document management operations for the Pangarap project, serving as the central hub for team support, travel, vendor billing, and project recordkeeping, and contribute directly to transforming energy for a better world. You will work closely with the Project Development Manager, Project Cost Controller, project workstreams, and utility contractors to deliver results, create positive community impact, and develop your skills in a supportive, purpose-driven environment.

In This Role, Your Responsibilities Will Be:

• Travel, Logistical, and Meeting Operations: Coordinate end-to-end travel, hotel, and guest arrangements; manage schedule reservations for internal and external meeting rooms; facilitate official project errands and courier delivery services.
• Supplies and Third-Party Supervision: Maintain efficient supply tracking systems to avoid inventory shortages and eliminate wastage; assign and oversee daily tasks for utility personnel, drivers, and messengers.
• Billing, Payments, and Budget Support: Timely process and reconcile utility, contractor, hotel, vendor, and credit card invoices in coordination with the Project Cost Controller; assist budget holders in updates, allocations, and reporting.
• Document and Data Governance: Maintain records using standard file plans and Electronic Document Management Systems (EDMS); safeguard physical and digital assets, licenses, and permits; assist with project audits, ISO governance, and health, safety, environmental, and security compliance.

To Succeed in this Role, we need someone who:

• Demonstrates exceptional organizational and multitasking abilities to seamlessly manage daily site operations, inventory, and cross-department requests.
• Communicates effectively with internal leadership, external vendors, guests, and third-party contractors to drive timely project support.
• Maintains meticulous attention to detail and rigorous compliance standards regarding budget tracking, records management, ISMS, and ISO policies.
• Displays a proactive problem-solving mindset with a strong dedication to safety, efficiency, zero wastage, and service excellence.

What You Will Need:

Education & Experience:

• 1 to 5 years of experience in administrative, office management, or project support roles.
• Relevant training certifications in administrative tools or project management procedures are advantageous.

Technical / Functional Skills:

• Proficiency in Electronic Document Management System (EDMS), Google Workspace, and MS Office Suite.
• Strong skills in budget reconciliation assistance, travel management, vendor billing processing, and administrative tracking.

Our Culture & Commitment to You: Powering Your Future

At AboitizPower, we honor you not just as a professional, but as a person. Our promise is to provide a workplace where you can thrive through:

• Powered by People: We value your unique identity and ensure you feel supported, trusted, and empowered.
• Own Your Growth: Learn, grow, and advance through mentorship, leadership opportunities, and meaningful learning experiences.
• Why We Work: Purpose is part of every job here. Your efforts directly contribute to community upliftment, sustainability, and shaping the future of energy.
• Empowering Culture: Bring your full self to a workplace grounded in belonging and collaboration.
• Recognition that Matters: We celebrate both visible milestones and steady efforts, honoring the dedication you bring to our mission.

About Us

AboitizPower is the holding company for the Aboitiz Group’s investments in power generation, distribution, and retail electricity services. We are among the largest power producers in the Philippines, with a balanced portfolio of assets located across the country. We are also a major producer of renewable energy, with several hydroelectric, geothermal, and solar power generation facilities.