Project Administrator: Invoicing, Docs & AP/AR Support

Cybalink Solutions; Pasig; On-site; PHP 335,000 - 603,000; Full time

Benefits offered by this job

Competitive Salary & Annual Bonuses

Comprehensive HMO

Generous Meal Allowance

30 Days Paid Leave

Growth & Engagement

Fun, Supportive Culture

2 days weekly rest

Job summary

Cybalink Solutions in Pasig City is seeking a detail-oriented Project Administrator to support project administration, document control, invoicing, and reporting. The role requires handling multiple tasks with accuracy and meeting tight deadlines, while coordinating with internal teams and project stakeholders.

The ideal candidate has 2+ years in project administration, exposure to engineering/construction environments, and strong MS Office skills.

Qualifications

• Bachelor’s degree in Accountancy or related field.
• Minimum of 2 years of Project Administration or Secretary support experience.
• Exposure to Engineering and Construction project environments.
• Experience with international clients is an advantage.
• Experience in project administration, document control, invoicing, and data entry.
• Intermediate MS Office skills, especially spreadsheets and document formatting.
• Ability to manage administrative tasks, records, and deadlines with accuracy and attention to detail.
• Strong written and verbal communication skills.
• Willing to work full-time onsite in Arcovia, Brgy. Ugong, Pasig City, Monday to Friday, 7:30 AM–4:30 PM.

Responsibilities

• Prepare invoices, support accounts receivable, manage receipting, cost accruals, invoice matching, and expense claims.
• Support document control, QA processes, project audits, drawing registers, and training matrix updates.
• Compile, format, download, distribute, upload, and manage tender documentation.
• Create and maintain spreadsheets, trackers, registers, databases, and project records.
• Communicate professionally with internal and external stakeholders via email and phone.
• Provide general administrative support and complete tasks assigned by Management or the Client.

Skills

Attention to detail

Time management

Communication skills

Multitasking

Education

Bachelor’s degree in Accountancy or related field

Tools

MS Office Suite

Job description

Cybalink Solutions in Pasig City is seeking a detail-oriented Project Administrator to support project administration, document control, invoicing, and reporting. The role requires handling multiple tasks with accuracy and meeting tight deadlines, while coordinating with internal teams and project stakeholders.

The ideal candidate has 2+ years in project administration, exposure to engineering/construction environments, and strong MS Office skills.