Billing and Project Support Specialist

Genfinity; Philippines; On-site; PHP 240,000 - 420,000; Full time

Job summary

Genfinity in the Philippines is seeking a Billing and Project Support Specialist to ensure accurate client invoicing and maintain documentation, collaborating with Project Management and Finance teams across cycles.

You will reconcile billable items, review contracts for billing accuracy, gather data from stakeholders, and support inventory, decks, and presentations as part of project operations.

Qualifications

• Graduate of any 4-year course.
• Experience in billing and or AR is preferred but not required.
• Strong organization skills and attention to detail.
• Good written and oral communication skills.
• Proficiency in Microsoft Office, especially MS Excel.
• Ability to work independently while managing multiple deadlines.
• Willing to work in US business hours and report on site in Makati.
• Can transition to hybrid once fully independent.

Responsibilities

• Prepare and consolidate all required information for client invoice generation.
• Perform monthly reconciliation of billable items, including: Employee salaries, monetary benefits, and employer government contributions; Billable employee benefits; Reimbursable costs such as procurement of items and services.
• Review client contracts regularly to ensure accurate and timely billing.
• Coordinate with key stakeholders to gather complete and accurate invoice data each cycle.
• Collaborate with the assigned Project Manager of the account and Finance Team to resolve billing discrepancies and address client inquiries.
• Maintain compliance with internal controls, policies, and regulatory requirements throughout the invoicing process.
• Develop, update, and maintain Standard Operating Procedures (SOPs) related to invoicing to ensure consistency across departments.
• Keep organized, up-to-date records and documentation related to client invoicing
• Provide operational support to the Project Management Department, including: Equipment inventory management; Preparation of decks and presentations; General administrative assistance

Skills

Strong organization skills

Attention to detail

Written and oral communication

Independent worker

Time management

Willing to work US business hours

Education

4-year degree

Tools

Microsoft Office

Excel

Job description

The Billing and Project Support Specialist is responsible for ensuring accurate and timely client invoicing, maintaining proper documentation, and supporting project management operations. This role requires strong attention to detail, cross-departmental coordination, and adherence to company policies and client agreements.
Key Responsibilities:

• Prepare and consolidate all required information for client invoice generation.
• Perform monthly reconciliation of billable items, including:
  • Employee salaries, monetary benefits, and employer government contributions
  • Billable employee benefits
  • Reimbursable costs such as procurement of items and services
• Review client contracts regularly to ensure accurate and timely billing.
• Coordinate with key stakeholders to gather complete and accurate invoice data each cycle.
• Collaborate with the assigned Project Manager of the account and Finance Team to resolve billing discrepancies and address client inquiries.
• Maintain compliance with internal controls, policies, and regulatory requirements throughout the invoicing process.
• Develop, update, and maintain Standard Operating Procedures (SOPs) related to invoicing to ensure consistency across departments.
• Keep organized, up-to-date records and documentation related to client invoicing
• Provide operational support to the Project Management Department, including:
  • Equipment inventory management
  • Preparation of decks and presentations
  • General administrative assistance

Qualifications:

• Graduate of any 4-year course
• Experience in billing and or AR is preferred but not required
• Strong organization skills and attention to detail
• Good written and oral communication skills
• Proficiency in Microsoft Office, especially MS Excel
• Ability to work independently while managing multiple deadlines
• Willing to work in US business hours and report on site in Makati
• Can transition to hybrid once fully independent