Project Administrator

Obras Grandes Philippines, Inc.; Makati; On-site; PHP 279,000 - 502,000; Full time

Job summary

Obras Grandes Philippines, Inc. seeks a Project Administrator to provide administrative and coordination support to the operations team, ensuring smooth day-to-day project operations.

You will maintain construction project documentation, assist with scheduling, meetings, and reporting, and act as a communication bridge among internal and external stakeholders throughout the project lifecycle. The role requires strong organizational skills, attention to detail, and proficiency with MS Word and

Qualifications

• Bachelor’s degree in Business or Office Administration, Management, or related field.
• Relevant administrative or coordination experience in a project, construction, or office environment is preferred.
• Strong organisational and multitasking skills with attention to detail.
• Proficiency in office software such as Microsoft Word, Excel, and related applications.
• Good written and verbal communication skills.

Responsibilities

• Provide administrative support to the project team, including document preparation, filing, and correspondence.
• Maintain and update project documentation, records, and registers to ensure accuracy and accessibility.
• Assist with project scheduling activities, including tracking key dates, deadlines, and deliverables.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Support communication between project team members, consultants, and contractors as directed.
• Assist in preparing reports, submissions, and presentations for internal and external stakeholders.
• Ensure proper version control and filing of project drawings, documents, and correspondence.
• Perform general administrative duties as may be assigned by the Superior.

Skills

Strong organizational skills

Multitasking

Communication skills

Education

Bachelor's degree in Business or Office Administration, Management, or related field

Tools

Microsoft Word

Excel

Job description

The Project Administrator provides administrative and coordination support to the operations department to ensure smooth day to day project operations. The role is responsible for maintaining Construction project documentation, supporting scheduling and meeting coordination, and assisting with communication among internal and external stakeholders. The Project Administrator plays a key role in ensuring accurate records, timely information flow, and effective organisational support throughout the project lifecycle.

• Provide administrative support to the project team, including document preparation, filing, and correspondence.

• Maintain and update project documentation, records, and registers to ensure accuracy and accessibility

• Assist with project scheduling activities, including tracking key dates, deadlines, and deliverables.

• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.

• Support communication between project team members, consultants, and contractors as directed.

• Assist in preparing reports, submissions, and presentations for internal and external stakeholders

• Ensure proper version control and filing of project drawings, documents, and correspondence.

• Perform general administrative duties as may be assigned by the Superior.

Qualifications

• Bachelor’s degree in Business or Office Administration, Management, or related field

• Relevant administrative or coordination experience in a project, construction, or office environment is preferred

• Strong organisational and multitasking skills with attention to detail

• Proficiency in office software such as Microsoft Word, Excel, and related applications

• Good written and verbal communication skills

The selected applicant will be employed locally under Obras Grandes and will be reporting operationally and remotely to our business ally (a construction company) based in Singapore. Occasional business travel to Singapore may be required for this job position.