Project Administration & Onboarding Coordinator

Cybalink Solutions; Pasig; On-site; PHP 480,000 - 720,000; Full time

Benefits offered by this job

Annual Bonus and Salary Reviews

Comprehensive HMO + 1 free dependent

30 days paid leave (vacation, sick and

Wellness) with cash conversion

Growth workshops and clear career path

Team events and monthly games withPriz

Tenure rewards at 1, 5 and 10 years

2 days weekly rest

Job summary

Cybalink Solutions, an Australian-owned outsourcing partner, seeks a Project Administrator to support workforce compliance, onboarding, training coordination, and project administration for a leading Australian client in mining and resources.

The role focuses on maintaining training records, coordinating inductions and medicals, and ensuring site access and documentation are up to date. It offers growth, a strong benefits package, and a structured career path in Pasig.

Qualifications

• Bachelor’s degree in Human Resource Management or related field and 2–3 years in project/ workforce administration or compliance coordination.
• Experience handling compliance documentation, training records, onboarding requirements, or workforce coordination in project-based environments (construction/mining/resources).
• Strong attention to detail and accuracy in record-keeping.
• Comfortable managing high-volume compliance transactions daily in a deadline-driven environment.
• Strong data entry, organizational, time management, and prioritization skills.
• Confident communicator with a stakeholder-facing mindset.
• International client exposure is advantageous but not required.
• Willingness to work full-time onsite in Pasig City, Philippines (Arcovia City, Brgy. Ugong, Monday–Friday mornings).

Responsibilities

• Coordinate workforce compliance activities including training, inductions, medicals, drug & alcohol testing, and site access requirements.
• Issue, monitor, and update induction bookings, medical appointments, compliance checks, and workforce documentation.
• Upload and maintain employee records, qualifications, certifications, and training information in client systems.
• Review licenses and training records to ensure alignment with project and client requirements.
• Monitor training expiry dates, gaps, and upskilling needs, coordinating updates as needed.
• Manage shared inbox enquiries, stakeholder communications, workforce trackers, and compliance updates.
• Support travel bookings, workforce mobilisation, data entry, document management, reporting, and general admin tasks.
• Liaise with project teams and site administrators to support workforce readiness and smooth operations.

Skills

Data entry

Organizational skills

Time management

Prioritization

Attention to detail

Communication

Stakeholder management

Education

Bachelor’s degree in Human Resource Management or related field

Job description

Cybalink Solutions, an Australian-owned outsourcing partner, seeks a Project Administrator to support workforce compliance, onboarding, training coordination, and project administration for a leading Australian client in mining and resources.

The role focuses on maintaining training records, coordinating inductions and medicals, and ensuring site access and documentation are up to date. It offers growth, a strong benefits package, and a structured career path in Pasig.