Project Admin and Document Controller

fph; Capoocan; On-site; PHP 120,000 - 240,000; Full time

Job summary

fph is seeking an organization- and detail-oriented project support role in Capoocan, Philippines. The role focuses on establishing a central filing system, managing project communications, and recording data securely to support project execution.

You will prepare project reports, assist with bookkeeping or purchasing tasks, and maintain confidential files related to contracts and policies. The position requires coordinating logistics, meetings, and document flows for the project team.

Responsibilities

• Establishing and maintenance of project central filing system, site communication, database recording.
• Facilitation of document transmission from project to client and from client to key personnel of the project whose action is necessary to resolve the concerns as required by the document received.
• Prepares project reports and correspondences related to the project.
• Performs bookkeeping and/or purchasing functions for the project team.
• Maintains confidential files on proprietary documents and company policies for contracts and procurements.
• Process, monitor and maintain updated files of project team personnel's attendance, leave records/credits, hazard claims, night compensation, personnel profile, and other HR related documents.
• Facilitates/process, monitor and maintain updated files of travel document, reimbursement claims, liquidation of expenses and other Accounting related documentations of the Project team.
• Provide logistics support and coordination for team's Service vehicle dispatch, travel arrangements, accommodations and wellness.
• Provide coordination support for team meetings both internally and externally.
• Handle multiple tasks simultaneously and interact with the construction project team.
• Perform other duties as needed for the project

Job description

• 1. Establishing and maintenance of project central filing system, site communication, database recording.


• 2. Facilitation of document transmission from project to client and from client to key personnel of the project whose action is necessary to resolve the concerns as required by the document received.


• 3. Prepares project reports and correspondences related to the project.


• 4. Performs bookkeeping and/or purchasing functions for the project team.


• 5. Maintains confidential files on proprietary documents and company policies for contracts and procurements.


• 6. Process, monitor and maintain updated files of project team personnel's attendance, leave records/credits, hazard claims, night compensation, personnel profile, and other HR related documents.


• 7. Facilitates/process, monitor and maintain updated files of travel document, reimbursement claims, liquidation of expenses and other Accounting related documentations of the Project team.


• 8. Provide logistics support and coordination for team's Service vehicle dispatch, travel arrangements, accommodations and wellness.


• 9. Provide coordination support for team meetings both internally and externally.


• 10. H andle multiple tasks simultaneously and interact with the construction project team.


• 11. Perform other duties as needed for the project