Project Administrator

Earnest Designer & Project Pte Ltd; Santo Niño 1st; On-site; PHP 240,000 - 360,000; Full time

Job summary

Earnest Designer & Project Pte Ltd in the Philippines is seeking a diligent Project Coordinator to provide administrative and coordination support to the Project Manager and project team.

You will maintain project documents, drawings, reports, and records; coordinate with clients, designers, consultants, contractors and suppliers; arrange meetings and prepare minutes; track drawings, submissions, approvals, and deliveries; assist with quotations, purchase orders, invoices, and project close-out.

Qualifications

• Experience supporting project teams in a fast-paced environment.
• Strong document control and clerical skills.
• Excellent written and verbal communication.

Responsibilities

• Provide administrative and coordination support to the Project Manager and project team.
• Maintain project documents, drawings, reports, and records.
• Coordinate with clients, designers, consultants, contractors, and suppliers.
• Arrange project meetings and prepare meeting minutes.
• Follow up on drawings, material submissions, approvals, and deliveries.
• Assist with quotations, purchase orders, invoices, and variation orders.
• Monitor project schedules, deadlines, and outstanding matters.
• Assist with site documentation, handover, defects, and project close-out.

Skills

Administrative coordination

Documentation management

Communication skills

Meeting coordination

Job description

• Provide administrative and coordination support to the Project Manager and project team.
• Maintain project documents, drawings, reports, and records.
• Coordinate with clients, designers, consultants, contractors, and suppliers.
• Arrange project meetings and prepare meeting minutes.
• Follow up on drawings, material submissions, approvals, and deliveries.
• Assist with quotations, purchase orders, invoices, and variation orders.
• Monitor project schedules, deadlines, and outstanding matters.
• Assist with site documentation, handover, defects, and project close-out.