Project Accounting Administrative Assistant I

OutForce; Taguig; Vor Ort; PHP 350.000 - 500.000; Vollzeit

Zusammenfassung

OutForce seeks an experienced accounting professional to provide project financial and administrative support, ensuring accurate project records and smooth invoicing processes. You will assist Project Accountants and Managers, manage project documentation, and help with revenue recognition and QA/QC of invoicing packages.

The role requires a degree in Accounting/Finance, strong MS Office skills, familiarity with ERP systems, and the ability to work with stakeholders at all levels.

Qualifikationen

• Associate’s or higher degree in Accounting, Finance, Business Administration, or related field preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) required.
• Proficiency with Adobe products, database management software, and internet-based tools required.
• Ability to maintain positive working relationships with internal and external stakeholders required.
• Ability to work effectively with all levels of management, clients, and staff required.
• Strong verbal and written communication skills required.
• Ability to anticipate and respond to internal and external client needs required.
• Ability to perform self-directed tasks required.
• Strong conflict resolution skills required.
• Excellent attention to detail required.
• Above-average analytical skills required.
• Working knowledge of MIS, accounting, and financial systems required.
• Ability to prioritize tasks by assessing urgency and importance required.
• Ability to make clear and timely decisions required.
• 4 years of related experience preferred.
• Experience working with Dynamics preferred.
• Experience supporting project accounting or financial operations preferred.
• Experience working in professional services environments preferred.
• Familiarity with ERP systems and project-based workflows preferred.

Aufgaben

• Performs high-level general clerical duties in support of project accounting and financial operations.
• Completes electronic file transfers and manages project-related documentation.
• Compiles invoice package backup documentation, including timesheets and expense reports.
• Reviews, validates, and monitors subconsultant invoices and payments.
• Updates project records within the ERP system.
• Assists with project setups and invoicing activities, as required.
• Performs QA/QC of invoicing packages.
• Supports accurate revenue recognition processes through administrative and documentation support.

Kenntnisse

Accounting

Financial reporting

ERP systems

MIS familiarity

Attention to detail

Communication

Self-directed work

Ausbildung

Associate or higher in Accounting/Finance/Business Admin

Tools

Microsoft Office

Adobe products

Database software

ERP systems

Dynamics

Jobbeschreibung

Job Description:

Role Overview

Provides project financial and administrative support related to project accountingactivities within a Sector. Performs clerical and financial support functions and assistsProject Accountants and Project Managers with maintaining accurate project records andsupporting invoicing processes.

What We’re Looking For

• Associate’s or higher-level degree in Accounting, Finance, Business Administration,or related field preferred.
• Proficiency with Microsoft O ice Suite (Word, Excel, Outlook) required.
• Proficiency with Adobe products, database management software, and internetbased tools required.
• Ability to maintain positive working relationships with internal and externalstakeholders required.
• Ability to work e ectively with all levels of management, clients, and sta required.
• Strong verbal and written communication skills required.
• Ability to anticipate and respond to internal and external client needs required.
• Ability to perform self-directed tasks required.
• Strong conflict resolution skills required.
• Excellent attention to detail required.
• Above-average analytical skills required.
• Working knowledge of MIS, accounting, and financial systems required.
• Ability to prioritize tasks by assessing urgency and importance required.
• Ability to make clear and timely decisions required.
• 4 years of related experience preferred.
• Experience working with Dynamics preferred.
• Experience supporting project accounting or financial operations preferred.
• Experience working in professional services environments preferred.
• Familiarity with ERP systems and project-based workflows preferred.

What You’ll Be Working On

Firm-Wide / Project Financial Support

• Performs high-level general clerical duties in support of project accounting andfinancial operations.
• Completes electronic file transfers and manages project-related documentation.
• Compiles invoice package backup documentation, including timesheets andexpense reports.
• Reviews, validates, and monitors subconsultant invoices and payments.
• Updates project records within the ERP system.
• Assists with project setups and invoicing activities, as required.
• Performs quality assurance and quality control (QA/QC) of invoicing packages.
• Supports accurate revenue recognition processes through administrative anddocumentation support.

• Creates and modifies documents using company-adopted software.
• Produces drafts, reports, correspondence, and forms as required.
• Maintains databases as directed.
• Maintains accurate and e icient electronic and/or physical filing systems.
• Provides administrative and project-related support to sta on assigned projects.

• Supports Project Accountants, Project Managers, and finance team members withproject-related administrative tasks.
• Assists with maintaining accurate project documentation in accordance withcompany procedures.
• Supports firm-wide initiatives and special projects as needed.
• Performs other duties as assigned.

Requirements