Production Services Executive

HH Global; Makati; On-site; PHP 420,000 - 600,000; Full time

Job summary

HH Global in Makati, Philippines, is seeking a Production Services Executive to support our Client Service team. You will handle data entry, generate quotations, purchase orders and invoices, and manage production milestones to ensure timely, accurate billing of campaigns and projects.

The role requires strong data management, attention to detail, and excellent communication to liaise with internal and external stakeholders. On-site work in Makati with close collaboration across HH Global teams.

Qualifications

• Enthusiastic and pro-active, willing to take initiative.
• Able to work independently when not on site.
• Attention to detail and high levels of accuracy.
• Ability to manage high volumes of data in an accurate and efficient manner.
• Ability to work with tight schedules.
• Strong time management skills and the ability to multi-task, simultaneously managing multiple milestones across various projects.
• Works collaboratively in pursuit of team goals.
• Excellent interpersonal and communication skills and the ability to manage relationships with internal and external stakeholders.
• Computer proficiency and strong knowledge of MS Office suite.
• Willingness to learn and develop skills to support production of assets.

Responsibilities

• Provide and maintain high quality operational and administrative support (data entry and generating quotations, purchase orders and invoices)
• Management of project timelines as set by the Client Services team
• Delivering services on time, to specification, to a high quality and accuracy, and to contractual targets.
• Take complete ownership of the process and ensuring compliance.
• Work with other internal teams to establish best practices and procedures to ensure consistency and sharing of learning between teams.
• Ensuring best practice in conjunction with wider HH operations group
• Liaising with internal and external stakeholders
• Manage the data system accurately
• Generating reports and updating shared workspaces

Skills

Data entry

Data management

MS Office

Time management

Attention to detail

Communication

Multi-tasking

Stakeholder management

Billing & invoicing

Tools

MS Excel

MS Word

CRM systems

Job description

Purpose of the Job

The Production Services Executive supports our Client Service team (Account Directors and Account Managers).

Purpose of the Job

The Production Services Executive supports our Client Service team (Account Directors and Account Managers).

By managing operational and administrative tasks such as data entry and management of production milestones, the Production Services Executive will help ensure the successful billing of marketing campaigns and projects.

Key Responsibilities

• Provide and maintain high quality operational and administrative support (data entry and generating quotations, purchase orders and invoices)
• Management of project timelines as set by the Client Services team
• Delivering services on time, to specification, to a high quality and accuracy, and to contractual targets.
• Take complete ownership of the process and ensuring compliance.
• Work with other internal teams to establish best practices and procedures to ensure consistency and sharing of learning between teams.
• Ensuring best practice in conjunction with wider HH operations group
• Liaising with internal and external stakeholders
• Manage the data system accurately
• Generating reports and updating shared workspaces

Knowledge, Skills + Experience

• Enthusiastic and pro-active, willing to take initiative
• Remain focused when work independently when not on site with team
• Attention to detail and high levels of accuracy
• Ability to manage high volumes of data in an accurate and efficient manner
• Ability to work with tight schedules
• Strong time management skills and the ability to multi-task, simultaneously managing multiple milestones across various projects
• Works collaboratively in pursuit of team goals
• Excellent interpersonal and communication skills and the ability to manage relationships with internal and external stakeholders.
• Computer proficiency and strong knowledge of MS Office suite
• Willingness to learn and develop skills to support production of assets