Procurement Specialist

Tata Consultancy Services; Taguig; On-site; PHP 600,000 - 900,000; Full time

Job summary

Tata Consultancy Services in the Philippines seeks an experienced IT procurement professional to manage hardware maintenance renewals and software licensing, engaging with OEMs and vendors to secure pricing and terms.

You will coordinate with client partners, sales, finance, legal, and delivery teams to ensure timely procurement, process requisitions and POs, and maintain compliance with contractual obligations and licensing terms while building strong vendor relationships.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, IT, or related field.
• 3-5 years IT procurement experience in hardware maintenance, software licensing, or tech reselling.
• Experience with enterprise OEMs/distributors such as Cisco, Microsoft, Red Hat, Oracle, VMware, Dell, HPE, IBM.
• Strong understanding of procurement processes, contract management, and commercial negotiations.
• Experience supporting large enterprise or banking clients is an advantage.

Responsibilities

• Manage complete procurement process for hardware maintenance renewals and software licensing.
• Engage with OEMs, distributors, and vendors to obtain pricing, quotations, lead times, and terms.
• Evaluate quotations and negotiate pricing, discounts, and payment terms.
• Prepare and validate BOMs, renewal schedules, and procurement documentation.
• Coordinate with Client Partners, Sales, Finance, Legal, Delivery, and Vendor Management to ensure timely procurement.
• Process requisitions, POs, and vendor invoices in accordance with procurement policies.
• Track procurement status, deliveries, renewals, and escalate risks.
• Ensure compliance with contractual obligations and licensing terms.
• Maintain procurement trackers, renewal calendars, vendor databases, and documentation.
• Support bid responses, renewals, change requests, and contract amendments with procurement input.
• Resolve procurement issues related to pricing discrepancies, licensing, warranty, maintenance, and delivery.
• Build and maintain relationships with strategic vendors.

Skills

Procurement

Vendor management

Negotiation

Cost optimization

Hardware maintenance

Software licensing

Purchase orders

Invoice management

Contract management

Compliance

Analytics

Stakeholder management

Communication

Attention to detail

Microsoft Excel

PowerPoint

ERP systems

Education

Bachelor's degree

Tools

SAP

Ariba

Oracle

Excel

Job description

• Manage the complete procurement process for hardware maintenance renewals and software licensing.
• Engage with OEMs, distributors, and vendors to obtain competitive pricing, quotations, lead times, and commercial terms.
• Evaluate quotations and negotiate pricing, discounts, and payment terms to maximize commercial value.
• Prepare and validate Bills of Materials (BOMs), renewal schedules, and procurement documentation.
• Coordinate with Client Partners, Sales, Finance, Legal, Delivery, and Vendor Management teams to ensure timely procurement and fulfillment.
• Process purchase requisitions, purchase orders, and vendor invoices in accordance with TCS procurement policies.
• Track procurement status, deliveries, renewals, and elevate risks that may impact project timelines.
• Ensure compliance with contractual obligations, licensing terms, OEM policies, and internal governance requirements.
• Maintain procurement trackers, renewal calendars, vendor databases, and commercial documentation.
• Support bid responses, renewals, change requests, and contract amendments by providing procurement inputs and commercial analysis.
• Resolve procurement issues related to pricing discrepancies, licensing, warranty, maintenance coverage, and delivery.
• Build and maintain strong working relationships with strategic vendors, distributors, and OEM partners.

Required Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Information Technology, or a related field.
• 3-5 years of experience in IT procurement, preferably involving hardware maintenance, software licensing, or technology reselling.
• Experience working with enterprise OEMs and distributors such as Cisco, Microsoft, Red Hat, Oracle, VMware, Dell, HPE, IBM, or similar.
• Strong understanding of procurement processes, contract management, and commercial negotiations.
• Experience supporting large enterprise or banking clients is an advantage.

Skills

• Procurement and vendor management
• Commercial negotiation and cost optimization
• Hardware maintenance and software licensing knowledge
• Purchase order and invoice management
• Contract and compliance management
• Strong analytical and problem-solving skills
• Excellent stakeholder management and communication skills
• High attention to detail and organizational skills
• Proficiency in Microsoft Excel, PowerPoint, and ERP/procurement systems (e.g., SAP, Ariba, Oracle)

Key Performance Indicators (KPIs)

• Procurement cycle time
• On-time purchase order issuance
• Cost savings achieved through negotiations
• Renewal completion before expiration
• Procurement accuracy and compliance
• Reduction in procurement-related escalations