Procurement Specialist

remoteva; Philippines; On-site; PHP 300,000 - 420,000; Full time

Job summary

remoteva in the Philippines seeks a procurement professional to assist in purchasing goods and services, ensuring cost-effectiveness and quality. You will support ERP data entry and maintain accurate vendor records for on-time materials flow.

You will manage purchase orders, communicate with suppliers for quotes and delivery updates, reconcile invoices, monitor inventory, and ensure precise records in enterprise systems.

Qualifications

• Bachelor's degree in business administration, SCM, economics, or equivalent OR 5–10 years of experience.
• MS Excel proficiency for data analysis; familiarity with ERP platforms like SAP, Oracle or Coupa.
• Strong English communication, attention to detail, and vendor pricing analysis capability.

Responsibilities

• PO Management: issue and manage accurate purchase orders per vendor agreements.
• Vendor Communication: daily contact with suppliers for quotes and delivery updates.
• Invoice Reconciliation: match POs with invoices to ensure correct billing.
• Inventory Monitoring: track stock levels and prevent delays with planning.
• ERP Data Entry: update material costs and lead times in ERP systems.

Skills

MS Excel

Data analysis

Vendor communication

Attention to detail

English communication

Education

Bachelor's degree in business administration, Supply Chain Management, Economics, or related field

Tools

SAP

Oracle

Coupa

ERP systems

Job description

Overview

Assists in purchasing goods and services while maintaining cost-effectiveness and quality. Responsibilities include researching suppliers, processing purchase orders, reconciling invoices, and tracking inventory. This role supports the supply chain by ensuring materials arrive on time and are accurately recorded in enterprise systems.

Responsibilities

• Purchase Order (PO) Management: Issue and manage accurate purchase orders, ensuring all specifications, quantities, and pricing align with vendor agreements.
• Vendor Communication: Communicate daily with suppliers to request quotes, confirm delivery dates, and resolve shipping or pricing discrepancies.
• Invoice Reconciliation: Clear cost exceptions by matching received POs against vendor invoices to ensure accurate billing.
• Inventory Monitoring: Track inventory levels, review projected out-of-stock reports, and assist in maintaining optimal stock to prevent delays.
• Data Entry: Update data in Enterprise Resource Planning (ERP) systems to track material costs and supplier lead times.

Requirements and Qualifications

• Education: Bachelor\'s degree in business administration, Supply Chain Management, Economics, or a closely related field or 5-10 years of working experience.
• Software Proficiency: Familiarity with MS Office (especially Excel for data analysis) is required. Functional proficiency in ERP platforms like SAP, Oracle, Open-Source Platforms, or Coupa is highly preferred.
• Soft Skills: Strong verbal and written communication (preferably English), acute attention to detail, and basic analytical capabilities for evaluating vendor pricing.