Procurement Officer – Operations

Hexagon Group of Companies; Quezon City; On-site; PHP 350,000 - 550,000; Full time

Job summary

Hexagon Group of Companies is seeking a Procurement Officer - Operations to manage end-to-end procurement processes, coordinate with brokers for timely deliveries, and validate import costs. You will monitor stock intake, ensure compliance, and prepare cost analyses for multiple divisions.

The role requires cross-functional collaboration, strong negotiation skills, and attention to regulatory detail to optimize landed costs and filing of essential documents.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
• At least 3 years of working experience in importation, customs brokerage, and order management.
• In-depth knowledge of customs regulations, tariff codes, and trade compliance.
• Strong negotiation skills and ability to work with brokers and suppliers effectively.
• Excellent analytical abilities to compute landed costs accurately.
• Proficient in using relevant software and tools for data analysis and document management.
• Highly flexible to irregular working time conditions.

Responsibilities

• Coordinates with brokers for on-time processing and delivery of goods to the designated warehouse.
• Gathers and provides brokers with all necessary documents required to release stocks.
• Monitors the daily progress of incoming stock and addresses any delays or issues that arise.
• Negotiates with brokers to ensure the validity and compliance of the imported products.
• Validates the harmonized code and tariff percentage before the Bureau of Customs assessment.
• Collaborates with stakeholders to address any concerns related to procurement and delivery, resolving issues promptly.
• Recommends the best possible release route to reduce the cost of procurement and delivery.
• Generates and provides arrival notices to all stakeholders to inform them about incoming shipments.
• Collects all relevant data and reports needed to compute the landed cost, including PRR, brokerage expenses, duties and taxes, and trucking expenses.
• Analyzes and computes the landed cost of the shipment for each product, classifying products as VAT and Non-VAT, and coordinates with other stakeholders as required.
• Provides timely and accurate product costings to the Marketing Department and Group Accounting.
• Notifies stakeholders by providing arrival notices through Arrival Notice Reports for Hexagon Chemical Corporation and Hexagon Healthcare Corporation, including their divisions.
• Analyzes and verifies the accuracy of commercial and shipping documents from trade suppliers, such as Commercial Invoices, Packing Lists, Certificates of Analysis, Bills of Lading, and other Marine Certificates.
• Ensures the proper and orderly filing of all procurement and related files.
• Participates in all company-wide activities, programs, awards, events, etc.
• Performs any other tasks that may be assigned.

Skills

Negotiation

Analytical thinking

Documentation management

Data interpretation

Education

Bachelor’s degree in Supply Chain Management, Business Administration, or related field

Tools

Procurement software

Data analysis tools

Job description

The Procurement Officer - Operations plays a critical role in efficiently managing the procurement process and ensuring the timely processing and delivery of goods to the designated warehouse.

DUTIES AND RESPONSIBILITIES:

• Coordinates with brokers for on-time processing and delivery of goods to the designated warehouse.
• Gathers and provides brokers with all necessary documents required to release stocks.
• Monitors the daily progress of incoming stock and addresses any delays or issues that arise.
• Negotiates with brokers to ensure the validity and compliance of the imported products.
• Validates the harmonized code and tariff percentage before the Bureau of Customs assessment.
• Collaborates with stakeholders to address any concerns related to procurement and delivery, resolving issues promptly.
• Recommends the best possible release route to reduce the cost of procurement and delivery.
• Generates and provides arrival notices to all stakeholders to inform them about incoming shipments.
• Collects all relevant data and reports needed to compute the landed cost, including PRR (Pre-Receiving Report), brokerage expenses, duties and taxes, and trucking expenses.
• Analyzes and computes the landed cost of the shipment for each product, classifying products as VAT and Non-VAT, and coordinates with other stakeholders as required.
• Provides timely and accurate product costings to the Marketing Department and Group Accounting.
• Notifies stakeholders by providing arrival notices through Arrival Notice Reports for Hexagon Chemical Corporation and Hexagon Healthcare Corporation, including their respective divisions (Veterinary/Pharmaceutical Raw Material Division and Food Raw Material).
• Analyzes and verifies the accuracy of commercial and shipping documents from trade suppliers, such as Commercial Invoices, Packing Lists, Certificates of Analysis, Bills of Lading, and other Marine Certificates.
• Ensures the proper and orderly filing of all procurement and related files.
• Participates in all company-wide activities, programs, awards, events, etc.
• Performs any other tasks that may be assigned.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
• At least 3 years of working experience in importation, customs brokerage, and order management
• In-depth knowledge of customs regulations, tariff codes, and trade compliance.
• Strong negotiation skills and the ability to work with brokers and suppliers effectively.
• Excellent analytical abilities to compute and analyze landed costs accurately.
• Proficient in using relevant software and tools for data analysis and document management.
• Highly flexible to irregular working time conditions