Procurement Officer

Juan D. Nepomuceno Sons, Inc.; Pampanga; On-site; PHP 180,000 - 320,000; Full time

Benefits offered by this job

Company equipment

Parking space

Job summary

Juan D. Nepomuceno Sons, Inc. is seeking a detail-oriented Procurement Assistant to support daily purchasing activities across mall operations, engineering, and admin teams. You will log PRs, canvass suppliers for quotes, and help prepare POs with clear descriptions and delivery terms.

You will input data in Excel, track lead times, coordinate with suppliers, and assemble complete payment packages for Accounting, fostering timely deliveries and accurate records.

Qualifications

• Graduate with a Bachelor's degree in Business Administration, Commerce, Supply Chain Management, Logistics, Office Administration, or related field.
• Basic understanding of corporate purchasing workflows and canvassing procedures.
• Familiarity with inventory tracking concepts and Philippine commercial practices.

Responsibilities

• Receives, checks, and logs daily Purchase Requisitions (PRs) from mall operations, property management, engineering, and office administration teams.
• Assists in canvassing suppliers for price quotes, product specifications, and availability for routine site supplies, engineering spares, and office materials.
• Encodes data into price comparison/canvass summary sheets using MS Excel for review by the Procurement Officer or Manager.
• Encodes and prepares Purchase Orders (POs) with complete item descriptions, approved pricing, and delivery terms.
• Routes Purchase Orders and supply contracts for digital signatures via DocuSign and dispatches approved POs to vendors promptly.
• Follows up regularly with suppliers to confirm order acknowledgments, track delivery timelines, and resolve site dispatch delays.
• Coordinates with site receiving teams and property engineers to verify that delivered materials match approved PO specifications and delivery receipts.
• Compiles, checks, and attaches delivery receipts, sales invoices, approved POs, and receiving reports to form complete payment packages for Accounting submission.
• Assists in logging site inventory movements and stock levels for fast-moving office consumables and operational supplies.
• Maintains a well-organized digital and physical archive of active supplier profiles, business permits, price lists, and accreditation forms.
• Encodes daily procurement transactions and assists in generating weekly/monthly procurement status reports, purchase lead-time tracking, and inventory logs in MS Excel.
• Scheduling supplier meetings, and assisting in audit preparation.

Skills

Purchasing workflows

Canvassing procedures

Inventory tracking

MS Excel

Education

Bachelor's degree in Business Administration, Commerce, Supply Chain Management, Logistics, Office Administration, or related field

Tools

MS Excel

Job description

Insurance Health & Wellness

Company Equipment, Parking Space

Responsibilities

• Receives, checks, and logs daily Purchase Requisitions (PRs) submitted by mall operations, property management, engineering, and office administration teams.
• Assists in canvassing suppliers to obtain competitive price quotes, product specifications, and availability for routine site supplies, engineering spares, and office materials.
• Encodes data into price comparison/canvass summary sheets using MS Excel for review by the Procurement Officer or Manager.
• Encodes and prepares Purchase Orders (POs) with complete item descriptions, approved pricing, and delivery terms.
• Routes Purchase Orders and supply contracts for digital signatures via DocuSign and dispatches approved POs to vendors promptly.
• Follows up regularly with suppliers to confirm order acknowledgments, track delivery timelines, and resolve site dispatch delays.

Delivery Verification & Billing Package Assembly

• Coordinates with site receiving teams and property engineers to verify that delivered materials match approved PO specifications and delivery receipts.
• Compiles, checks, and attaches delivery receipts, sales invoices, approved POs, and receiving reports to form complete payment packages for Accounting submission.
• Assists in logging site inventory movements and stock levels for fast-moving office consumables and operational supplies.

Administrative, Database & Reporting Support

• Maintains a well-organized digital and physical archive of active supplier profiles, business permits, price lists, and accreditation forms.
• Encodes daily procurement transactions and assists in generating weekly/monthly procurement status reports, purchase lead-time tracking, and inventory logs in MS Excel.
• scheduling supplier meetings, and assisting in audit preparation.

Job Requirements

• Education: Graduate of any Bachelor's Degree program in Business Administration, Commerce, Supply Chain Management, Logistics, Office Administration, or a related field.
• Knowledge: Basic understanding of corporate purchasing workflows, canvassing procedures, inventory tracking concepts, and Philippine commercial