Procurement Officer

MicroSourcing; Manila; Hybrid; PHP 420,000 - 620,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Performance bonuses

Paid time-off with cash conversion

Group life insurance

Flexible work arrangements

Job summary

MicroSourcing seeks a Procurement Officer to align production and procurement, ensuring timely orders and robust contingency planning. The role involves collaborating with key vendors, forecasting, and managing purchase orders using Excel and Xero to optimize the supply chain.

You’ll engage in price negotiations, supplier reviews, and shipping coordination across global shipments, while maintaining accurate records and supporting cross-functional teams.

Qualifications

• Experience in purchasing, procurement or office administration roles.
• Knowledge of vendor sourcing practices and negotiation basics.
• Strong teamwork and collaboration skills, with clear communication.
• Proficiency in English; Mandarin is a plus.

Responsibilities

• Coordinate with vendors to maintain an effective supply chain.
• Forecast and plan procurement to fill orders on time.
• Create and manage purchase orders using Excel and Xero.
• Enter PO details into databases and analysis tools.
• Negotiate pricing and contract terms with suppliers.
• Review quality of purchased products and supplier performance.
• Collaborate with shipping and customs teams for global shipments.
• Maintain records of shipping, delivery info, invoices, and PO accuracy.
• Cost analysis of purchases and data-driven decision support.
• Sourcing alternative vendors when needed.

Skills

Vendor sourcing

Teamwork

Communication

English proficiency

Mandarin advantage

Tools

Excel

Word

PowerPoint

Xero

Job description

Job Description:

Discover your 100% YOU with MicroSourcing!

Position: Procurement Officer

Work setup: Hybrid | Day shift

Location: Eastwood, Quezon City

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Job Summary

The Procurement Officer must ensure that all aspects of our production and procurement chain are working together to fill orders and deliver orders on a timely basis. They will review all processes and systems and design and implement new plans and procedures as needed. They are also responsible for creating and maintaining contingency plans.

• Working with key vendors to ensure an effective and reliable supply chain is maintained,
• Forecasting using a proprietary in-house excel based system,
• Raising and confirming purchase orders using excel and Xero financial software,
• Entering purchase order details into internal databases and analysis tools,
• Negotiating pricing and contract terms,
• Reviewing quality of purchased products,
• Working with key vendors on planning of production and supply,
• Maintaining records or purchased products, delivery information and invoices,
• Reconciling supplier invoices with delivered products and purchase orders,
• Cost analysis of purchased products,
• Providing information on purchasing and supply to other business functions such as sales and operations,
• Working with shipping companies to source best services and delivery options for shipments,
• Booking shipping and deliveries,
• Working with customs brokers on incoming shipments in various countries globally
• Maintaining internal databases on shipping and customs details,
• Research and sourcing alternative vendors where required.

Qualifications

Describe the qualifications the staff must have in terms of skills and capabilities

Education, Skills & Experience

• Minimum of 2-4 years experience in a purchasing, procurement or office administration position,
• Good knowledge of vendor sourcing practices,
• Excellent teamwork and collaboration skills,
• Excellent communication skills, both written and verbal
• Excellent English skills are necessary and Mandarin language skills an advantage
• Advanced computer skills – Excel, Word, PowerPoint
• Previous experience using Xero accounting software preferred,

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply