Procurement Executive

Helius Technologies; Santo Niño 1st; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Helius Technologies in the Philippines is seeking a Procurement Manager to lead sourcing and procurement activities for ICT and technology categories, manage RFQs/RFPs, contract renewals, and supplier relationships.

You will drive cost savings, governance compliance, and data accuracy, coordinating with internal stakeholders to ensure timely procurement outcomes in a fast-paced environment.

Qualifications

• Bachelor's Degree in Supply Chain Management, Business Administration, Procurement, Engineering, Information Technology or a related discipline.
• 3-5 years of relevant procurement, sourcing, contract management or commercial experience.
• Experience in ICT and/or technology procurement is preferred.
• Familiarity with procurement processes, contract administration and supplier management practices.
• Strong analytical and problem-solving skills.
• Proficient in Microsoft Office, especially Excel and PowerPoint.

Responsibilities

• Support the development and execution of sourcing and procurement strategies for assigned categories of products and services.
• Manage end-to-end procurement activities including RFQ/RFP, contract renewals and approvals.
• Prepare procurement documents, evaluation reports and approval papers.
• Support supplier management including performance monitoring and issue resolution.
• Provide guidance on procurement policies, governance and compliance.
• Monitor contract expiry dates and initiate renewals or replacements as needed.
• Prepare procurement reports and spend analysis to support planning and decision-making.

Skills

Procurement

Sourcing

Contract management

Analytical skills

MS Excel

PowerPoint

Education

Bachelor's degree in Supply Chain Management or related

Tools

SAP

Job description

Procurement Manager:

Role and Responsibilities

• Support the development and execution of sourcing and procurement strategies for assigned categories of products and services.
• Manage and coordinate end-to-end procurement activities, including Request for Quotation (RFQ), Request for Proposal (RFP), contract renewals and procurement approvals.
• Prepare procurement documents, evaluation reports, approval papers and other procurement-related submissions.
• Support contract renewals and procurement planning activities to ensure continuity of critical business and operational services.
• Engage and coordinate with internal stakeholders, suppliers and relevant parties throughout the procurement lifecycle.
• Monitor procurement timelines and ensure procurement activities are completed in a timely manner.
• Identify opportunities to improve procurement efficiency, achieve cost savings and enhance procurement processes.
• Maintain procurement, contract and vendor records and ensure data accuracy and completeness.
• Support supplier management activities, including supplier performance monitoring and issue resolution.
• Provide guidance to stakeholders on procurement policies, procedures and governance requirements.
• Address procurement-related queries and support stakeholders in complying with internal procurement policies and relevant regulations.
• Monitor contract expiry dates and work with stakeholders to initiate renewal or replacement procurement activities ahead of expiry.
• Prepare procurement reports, spend analysis and management information to support planning and decision-making.
• Participate in process improvement initiatives and collaborate with stakeholders to enhance procurement and contract management practices.

Requirements / Qualifications

Qualification & Skill-sets (Functional & Technical)

• Bachelor's Degree in Supply Chain Management, Business Administration, Procurement, Engineering, Information Technology or a related discipline.
• Preferably 3-5 years of relevant procurement, sourcing, contract management or commercial experience.
• Experience in ICT and/or technology procurement is preferred.
• Familiarity with procurement processes, contract administration and supplier management practices.
• Knowledge of SAP or similar procurement systems would be advantageous.
• Strong analytical and problem-solving skills.
• Good understanding of procurement governance, policies and approval processes.
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint.

Soft Skills

• Good communication and stakeholder management skills.
• Strong business writing and presentation skills.
• Ability to manage multiple procurement activities and deadlines concurrently.
• Detail-oriented with strong organisational skills.
• Strong analytical and numerical skills.
• Proactive and able to work independently with minimal supervision.
• Team player with the ability to collaborate effectively across functions.
• Ability to work in a fast-paced environment and respond to changing business priorities.
• Customer-focused with a service-oriented mindset.
• Strong learning agility and willingness to continuously improve procurement knowledge and capabilities.