Procurement Coordinator: Purchasing & Supplier Liaison

Private Advertiser; Taguig; On-site; PHP 300,000 - 420,000; Full time

Job summary

Private Advertiser is seeking a detail-oriented Procurement Assistant in the Philippines to support day-to-day purchasing activities, including processing purchase orders, coordinating with suppliers, and maintaining procurement records.

The role requires 1–2 years in procurement or a related field, strong Excel skills, and familiarity with ERP systems. Fresh graduates may be considered for the right fit.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Finance, Commerce, or related discipline preferred.
• Typically 1–2 years of experience in procurement, purchasing, supply chain, vendor management, or a similar administrative role; fresh graduates may be considered.
• Basic understanding of purchasing processes including requisitions, purchase orders, quotations, and supplier coordination.
• Good working knowledge of Microsoft Excel, Word, Outlook, and PowerPoint.
• Experience with an ERP or procurement system such as SAP, Oracle, Coupa, or similar platforms is an advantage.
• Strong attention to detail and ability to maintain accurate records.
• Good organizational and time-management skills.
• Strong written and verbal communication skills.
• Comfortable coordinating with suppliers and stakeholders across different functions.
• Analytical and numerical capability sufficient to perform quotation and pricing comparisons.

Responsibilities

• Support the end-to-end purchasing process, including purchase requisitions, purchase orders, and related documentation.
• Assist with obtaining supplier quotations and preparing basic price and supplier comparisons.
• Coordinate with suppliers regarding quotations, purchase orders, delivery schedules, documentation, and general enquiries.
• Maintain accurate supplier, purchasing, pricing, and procurement records within relevant systems and trackers.
• Monitor outstanding purchase orders and follow up on deliveries or unresolved purchasing requests.
• Support the onboarding and maintenance of supplier information and required documentation.
• Assist with invoice and purchase-order queries by coordinating with Procurement, Finance, suppliers, and internal stakeholders.
• Prepare procurement reports, trackers, and basic spend or purchasing data as required.
• Maintain organized electronic procurement documentation for audit and reporting purposes.
• Respond to routine procurement enquiries from internal stakeholders and provide updates on purchasing activities.
• Support sourcing and procurement initiatives, including collecting supplier information and preparing documentation.
• Help identify opportunities to improve administrative efficiency and procurement processes.
• Perform other procurement-related administrative duties as required.

Skills

Verbal communication

Written communication

Attention to detail

Time-management

Education

Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Finance, Commerce

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

ERP systems (SAP/Oracle/Coupa)

Job description

Private Advertiser is seeking a detail-oriented Procurement Assistant in the Philippines to support day-to-day purchasing activities, including processing purchase orders, coordinating with suppliers, and maintaining procurement records.

The role requires 1–2 years in procurement or a related field, strong Excel skills, and familiarity with ERP systems. Fresh graduates may be considered for the right fit.