Procurement Coordinator

Ellora Telecom Philippines, Inc.; Mabalacat; On-site; PHP 400,000 - 650,000; Full time

Job summary

Ellora Telecom Philippines, Inc. is seeking a highly organized Procurement Coordinator to support a U.S. client base.

You will manage vendor onboarding, documentation, purchasing requirements, and coordinate with procurement, accounts payable, and sales teams to ensure smooth processes. The role requires 2+ years in procurement coordination, excellent written and verbal English, and strong attention to detail.

Qualifications

• 2+ years of experience in procurement coordination, vendor onboarding, or related roles.
• Experience working with U.S.-based organizations is highly preferred.
• Excellent written and verbal English communication skills.

Responsibilities

• Manage vendor onboarding and procurement requirements for customers.
• Coordinate with procurement, accounts payable, finance, and sales teams to resolve issues.
• Complete and coordinate vendor registration forms, W-9s, payment setups, and other documentation.
• Maintain accurate records of each customer's procurement process and requirements.
• Follow up with internal and external teams until vendor onboarding is completed.

Skills

Vendor onboarding

Accounts payable

Procurement coordination

English communication

Tools

CRM software

Spreadsheets

Job description

About the role

Ellora is looking for a highly organized and detail-oriented Procurement Coordinator to support one of our international clients. The Procurement Coordinator will be responsible for managing and coordinating vendor onboarding, procurement documentation, purchasing requirements, and administrative processes for customers, primarily within the U.S. This role will communicate with business offices, procurement departments, accounts payable teams, and vendor management teams to ensure that purchasing requirements are completed accurately and efficiently.

Key responsibilities

• Manage vendor onboarding and procurement requirements for customers.
• Communicate with procurement departments, accounts payable teams, business offices, and vendor management teams to determine required purchasing procedures.
• Complete and coordinate vendor registration forms, W-9s, ACH/payment setup, insurance forms, tax documents, compliance forms, and other required documentation.
• Navigate vendor registration, purchasing, payment, and bid portals.
• Maintain accurate records of each customer's procurement process, including required documentation, purchase order requirements, bid requirements, payment terms, renewal requirements, and key contacts.
• Determine whether customers can purchase directly or need to follow a purchase order, quotation, cooperative purchasing, bid, or formal RFP process.
• Coordinate with internal Sales, Customer Success, Finance, and Leadership teams to resolve procurement-related issues.
• Follow up consistently with external departments until vendor registration, purchasing approval, or payment setup is completed.
• Identify and escalation procurement requirements that may delay sales, renewals, implementation, or payment.
• Maintain clear and accurate internal documentation of customer-specific procurement and billing requirements.

About you

• 2+ years of experience in procurement coordination, vendor onboarding, accounts payable, purchasing, administrative operations, or a similar role.
• Experience working with U.S.-based organizations is highly preferred.
• Excellent written and verbal English communication skills.
• Strong attention to detail and accuracy.
• Excellent organizational, time-management, and follow-up skills.
• Comfortable communicating professionally through email and phone.
• Strong problem-solving skills with the ability to turn complex requirements into clear action steps.
• Comfortable working with spreadsheets, CRMs, shared documents, online portals, and other administrative systems.
• Ability to manage multiple accounts and processes simultaneously.