Procurement Associate-Foreign

ECOSHIFT CORPORATION; San Juan; On-site; PHP 300,000 - 420,000; Full time

Job summary

ECOSHIFT CORPORATION in the Philippines is seeking a Procurement Associate – Foreign to support international procurement activities. You will source overseas suppliers, coordinate POs, monitor shipments, and ensure timely import documentation in collaboration with suppliers, freight forwarders, logistics, and finance.

The role requires strong coordination across departments to ensure cost-effective delivery of imported products and compliance with documentation requirements.

Qualifications

• Experience sourcing from overseas suppliers and evaluating supplier capabilities.
• Ability to prepare, process, and track Purchase Orders (POs).
• Knowledge of international shipping terms and import documentation requirements.
• Strong coordination with freight forwarders, logistics, and finance teams.

Responsibilities

• Source and evaluate foreign suppliers based on quality, price, lead time, and terms.
• Request and compare quotations; assist in supplier negotiations.
• Prepare and process Purchase Orders and related documents.
• Coordinate with overseas suppliers on confirmations, schedules, and delivery timelines.
• Monitor international orders from PO to arrival; coordinate with freight forwarders and logistics.

Skills

Sourcing foreign suppliers

Purchase order coordination

Logistics coordination

Import documentation

Supplier negotiations

Job description

The Procurement Associate – Foreign is responsible for supporting the Company's international procurement activities, including sourcing products from overseas suppliers, coordinating purchase orders, monitoring shipments, and ensuring timely and accurate completion of importation and procurement documentation. The role works closely with suppliers, freight forwarders, logistics, finance, and internal departments to ensure the smooth and cost-effective delivery of imported products.

Key responsibilities

• Source and evaluate foreign suppliers based on product quality, pricing, lead time, payment terms, and other procurement requirements.

• Request and compare quotations from international suppliers and assist in supplier negotiations.

• Prepare and process Purchase Orders (POs) and other procurement-related documents.

• Coordinate with overseas suppliers regarding order confirmation, production schedules, availability, shipment status, and delivery timelines.

• Monitor the status of international orders from PO issuance through shipment and arrival.

• Coordinate with freight forwarders, brokers, and logistics partners regarding shipping and importation requirements.

• Review and ensure completeness and accuracy of importation documents, including commercial invoices, packing lists, bills of lading/air waybills, certificates of origin, and other applicable documents.

• Monitor shipping schedules, vessel/flight details, and estimated arrival dates.

• Coordinate with Accounting/Finance regarding supplier payments, deposits, balances, and other payment requirements.

• Coordinate with Warehouse and Logistics teams to ensure proper receiving and documentation of imported goods.