Procurement Associate (Admin)

DITO Telecommunity Corporation; Taguig; On-site; PHP 420,000 - 620,000; Full time

Job summary

DITO Telecommunity Corporation is seeking a procurement professional to manage sourcing and purchasing for Admin Procurement categories, including IT equipment, office and HR services. You will engage suppliers, define requirements, evaluate proposals, negotiate terms, and secure approvals while ensuring documentation aligns with company policies.

The role collaborates with Finance, Legal, HR, Facilities, IT and Data Privacy to optimize processes and address supplier issues, with a focus on

Qualifications

• Bachelor’s degree in a related field and 2–4 years of experience in procurement or supply chain.
• Strong analytical, negotiation, and communication abilities; meticulous with records and deadlines.
• Experience coordinating with requesting units, suppliers, and cross-functional teams.

Responsibilities

• Sourcing and purchasing for Admin Procurement categories including IT equipment, office needs, HR and services.
• Coordinate RFIs, RFQs, and RFPs; evaluate proposals and negotiate terms within authority.
• Maintain vendor accreditation, supplier data, and contract records; monitor renewals and performance.
• Ensure proper documentation and compliance with DITO procurement policies and approvals.
• Collaborate with Finance, Legal, HR, IT and facilities to drive process improvements and issue resolution.
• Prepare records for orders (PR/PO) and track fulfillment; drive savings and cost avoidance.

Skills

Analytical thinking

Communication

Negotiation

Organizational skills

Problem solving

Written communication

Education

Bachelor’s degree in Supply Chain Management

Bachelor’s degree in Logistics

Bachelor’s degree in Business Administration

Job description

Under the supervision of the Admin Procurement Manager, the position manages sourcing and purchasing requirements for Admin Procurement categories, including IT equipment, office and workplace needs, HR and professional services, and other corporate requirements. The role works with requesting units throughout the procurement process, from defining requirements and engaging suppliers to evaluating proposals, negotiating commercial terms, securing approvals, and following through on delivery.

The position also coordinates vendor accreditation, maintains supplier and contract records, monitors renewals and supplier performance, and helps resolve procurement issues. It supports continuity of Admin Procurement services while ensuring that transactions are properly documented and comply with DITO’s procurement policies and approval requirements.

Key Responsibilities:

Sourcing and Purchasing

• Work with requesting units to confirm specifications or scope of work, budget, delivery schedule, evaluation criteria, and the business owner responsible for acceptance.
• Conduct market research and supplier discovery; prepare and administer RFIs, RFQs, and RFPs; evaluate commercial proposals with the requesting unit and document the recommendation.
• Negotiate pricing, payment and delivery terms, service levels, warranties, renewals, and other commercial conditions within delegated authority.
• Prepare sourcing and approval records; coordinate PR, PRST, PO, or approved alternative processing; monitor order fulfillment and resolve commercial issues with suppliers and internal teams.
• Analyze category spend, pricing trends, supplier capacity, and opportunities for savings, cost avoidance, or process improvement.
• Coordinate vendor onboarding and accreditation, including required company documents, financial and compliance checks, approvals, and exception escalation.
• Maintain accurate vendor master data, classification, product categories, contact details, and document validity; coordinate changes and offboarding with authorized teams.
• Maintain professional supplier relationships and communicate DITO procurement requirements and obligations without compromising fair competition.
• Coordinate supplier performance reviews with contract and business owners, record findings and corrective actions, and elevate material or repeated issues under approved policy.
• Identify improvements to vendor selection, accreditation, documentation, and performance monitoring processes.

Reporting and Compliance

• Maintain complete, accurate and retrievable sourcing, vendor, contract, and purchasing records.
• Provide regular updates on pipeline, cycle time, savings, expiring contracts, supplier issues, and pending approvals.
• Apply DITO procurement policies, delegation of authority, ethical standards, confidentiality, data privacy, and applicable controls; elevate exceptions for approval.

Cross-Functional Collaboration

• Works with requesting business units, Finance, Legal, HR, Facilities, IT, Information Security, Data Privacy, and other Procurement Groups. Coordinates category ownership at intake where requirements overlap.
• Communicate effectively with stakeholders to drive change and ensure smooth implementation of process improvements.

Qualifications and Capabilities

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Industrial Engineering, or a related field.
• 2 to 4 years of experience in supply chain optimization, logistics, procurement, or related roles.
• Strong analytical, communication, writing, negotiation, organization, and problem-solving skills; careful attention to records and deadlines.

We regret to inform that only shortlisted candidates will be notified.