Procurement Associate

Chroma Hospitality, Inc.; Muntinlupa; On-site; PHP 250,000 - 360,000; Full time

Job summary

Chroma Hospitality, Inc. is seeking an SCM Associate to support procurement for the Filinvest group by sourcing items at the right price and quality within agreed timeframes.

You will review PRs/POs, coordinate with end-users, and assist in developing implementation strategies for projects and business units. The role involves negotiating with vendors, preparing canvass reports, monitoring deliveries, and ensuring payments align with SLA.

Qualifications

• Bachelor’s degree in a related field is required or preferred.
• 1 year or less of experience in supply chain, procurement, or related roles.
• Proficient in Excel, Word, PowerPoint and data reporting.

Responsibilities

• Coordinate with end-users regarding schedule of requirements and identify needed items.
• Review PRs/POs for accuracy and SLA compliance; prioritize urgent requests.
• Prepare RFQ and canvass with accredited suppliers; evaluate proposals.
• Negotiate price, terms, and delivery; seek cost savings and value.
• Monitor deliveries and assist in payments processing; maintain supplier records.

Skills

Procurement

Negotiation

Analytical Skills

Supply Chain Management

Data Analysis and Reporting

Communication Skills

Administrative Skills

Education

Bachelor’s Degree in SCM / Logistics / Business Administration

Tools

Microsoft Office Suite

Job description

Job Description:

Job Summary

The SCM Associate aids in the procurement requirements of the various Filinvest group of companies by sourcing the right item at the right price and quality in the agreed time frame. Tasks include evaluating the Purchase Requests and Purchase Orders on a regular basis, developing and executing implementation strategies for all projects/business units, assisting in negotiation strategies, providing optimal level of customer service, preparing reports to identify cost cutting initiatives, and monitoring of delivery and facilitating the processing of payments.

Duties and Responsibilities

KEYFUNCTIONS/DUTIES AND RESPONSIBILITIES

1.PURCHASE PLAN

• Coordination with the end-usersregarding the schedule of requirements and identify the needed items


• Participation in theconceptualization discussion of the end-users to determine the feasibilityof requirements and provide suggestions / alternatives


• Follow up the end-users ifexpected PRs based on the Purchase Plan are not yet submitted


• Responsible for the updating ifthere are movements and revisions on the purchase plan

2. PR/POPROCESSING

• Review Purchase Request (PR)received and ensure that descriptions and specifications of the itemsbeing requested are accurate and complete within the prescribed timeperiod based on SLA


• Examine and prioritize urgentPRs through proper management of workload to serve immediate needs ofthe company


• Prepare RFQ and send toaccredited suppliers who are capable on providing the items required


• Prepare technical tabulation /canvass sheet / canvass report to easily evaluate proposalsand quotations


• Coordinate and secureapproval from the end-users


• Negotiate with vendors theprice, warranties, payments, and delivery terms, etc. withproper technical and commercial evaluation, providing the companycost savings


• Communicate through constantinteraction with both end-users and suppliers forefficient transactions and to be in accordance with the SLA and/orPurchase Plan Schedule


• Evaluates PRs and providesalternatives to end-users to provide the company with the best value andquality items


• Provide resolutions to theissues and urgent matters before escalating to the team head


• Liaise between Requestor andVendor for the approval of the item being requested, queries, complaints,and other requirements.


• Research on past trends and/orpricing for the specific item/service being handled


• Process the assigned PurchaseOrders (POs) within the prescribed time period based on the Service LevelAgreement (SLA)

3.DELIVERY MONITORING

• Ensure delivery of suppliers inaccordance to SLA and/or purchase plan


• Set the agreed timeline for the services


• Provide assistance and aid inthe resolution of logistics related issues and urgent matters


• Awareness in the capacity of thesupplier to deliver the items prior awarding


• Able to resolve issues in thedeliveries whether it be damaged, missing, etc. within SLA

4.PAYMENT MONITORING

• Ensure on-time payment ofsuppliers by coordinating with Accounting


• Validate clarification on itemsand payment terms prior payment to ensure proper flow of money


• Assist in the collection ofrequired documents for on time payment processing


• Liaise between Accounting (ifapplicable to the team), end-user/site, and supplier for the payment ofthe item being requested, queries, complaints, and other requirements


• Provide assistance and aid inthe resolution of payment related issues and urgent matters

5.SUPPLIER BASE

• To increase suppliers in eachcategory being handled


• Source suppliers (abroad orlocal) that can provide a balance of good quality and affordable products


• Secure accreditationrequirements from new vendors and endorse the same to the accreditationcommittee


• Evaluates vendors for thepurpose of determining their capability based on their performance toserve the requirements

6.ADMINISTRATIVE

• Ensure proper transmittal ofdocuments


• Coordinate meetings withsuppliers


• Keeping files and records (e.g.Request for Proposal, Purchase Orders, Vendor Files, etc.) for the purposeof ensuring the availability of documentation and compliance withestablished policies and regulatory guidelines


• Prepare reports such as costanalysis, item status and monitoring, and other relevant to SCMinitiatives for presentation to management


• Ensure that purchasing processesare done legally and ethically

7.CONSOLIDATION / STANDARDIZATION

• Identify similar services forconsolidation from the different projects leading to faster processing andlower rates

8.STRATEGIC PLANNING

• Understanding the nature of thebusiness / project


• Strategic Planning andAssessment of the PR – PO Process

Technical Competencies and Skills

Procurement, Negotiation, Analytical Skills, Supply Chain and Vendor Management, Data Analysis and Reporting, Communication Skills, Administrative Skills

Education, Trainings and Licenses Required

• Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, or a related field.


• 0-1 years of experience in supply chain management, procurement, or related fields.


• Must be proficient in Microsoft Office Suite (Word, Excel, Power point