Procurement Associate

Filinvest Hospitality Corporation; Muntinlupa; On-site; PHP 240,000 - 360,000; Full time

Job summary

Filinvest Hospitality Corporation is seeking an SCM Associate to support procurement across the Filinvest group. You will source items at the right price and quality, review PRs and POs, and help implement strategies to meet timelines and cost targets.

The role covers supplier coordination, negotiation, delivery monitoring, and payments processing. You will prepare reports, expand supplier base, and ensure compliant, efficient purchasing aligned with SLA requirements.

Qualifications

• Bachelor’s degree in supply chain management or related field.
• 0-1 years of experience in supply chain, procurement, or related fields.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Responsibilities

• Coordinate with end-users to plan requirements and identify needed items.
• Review PR/POs to ensure accurate descriptions and timely processing per SLA.
• Negotiate with vendors to obtain best price, terms, and quality.
• Monitor deliveries and assist in resolving logistics issues within SLA.
• Support payments processing and coordination with Accounting.
• Expand supplier base and evaluate new vendors for capability.
• Prepare reports on cost analysis and item status for management.

Skills

Procurement

Negotiation

Analytical Skills

Supply Chain and Vendor Management

Data Analysis and Reporting

Communication Skills

Administrative Skills

Education

Bachelor’s Degree in Supply Chain Management or related field

Job description

Job Summary

The SCM Associate aids in the procurement requirements of the various Filinvest group of companies by sourcing the right item at the right price and quality in the agreed time frame. Tasks include evaluating the Purchase Requests and Purchase Orders on a regular basis, developing and executing implementation strategies for all projects/business units, assisting in negotiation strategies, providing optimal level of customer service, preparing reports to identify cost cutting initiatives, and monitoring of delivery and facilitating the processing of payments.

Duties and Responsibilities

KEYFUNCTIONS/DUTIES AND RESPONSIBILITIES:

1.PURCHASE PLAN

• Coordination with the end-usersregarding the schedule of requirements and identify the needed items
• Participation in theconceptualization discussion of the end-users to determine the feasibilityof requirements and provide suggestions / alternatives
• Follow up the end-users ifexpected PRs based on the Purchase Plan are not yet submitted
• Responsible for the updating ifthere are movements and revisions on the purchase plan

2. PR/POPROCESSING

• Review Purchase Request (PR)received and ensure that descriptions and specifications of the itemsbeing requested are accurate and complete within the prescribed timeperiod based on SLA
• Examine and prioritize urgentPRs through proper management of workload to serve immediate needs ofthe company
• Prepare RFQ and send toaccredited suppliers who are capable on providing the items required
• Prepare technical tabulation /canvass sheet / canvass report to easily evaluate proposalsand quotations
• Coordinate and secureapproval from the end-users
• Negotiate with vendors theprice, warranties, payments, and delivery terms, etc. withproper technical and commercial evaluation, providing the companycost savings
• Communicate through constantinteraction with both end-users and suppliers forefficient transactions and to be in accordance with the SLA and/orPurchase Plan Schedule
• Evaluates PRs and providesalternatives to end-users to provide the company with the best value andquality items
• Provide resolutions to theissues and urgent matters before escalating to the team head
• Liaise between Requestor andVendor for the approval of the item being requested, queries, complaints,and other requirements.
• Research on past trends and/orpricing for the specific item/service being handled
• Process the assigned PurchaseOrders (POs) within the prescribed time period based on the Service LevelAgreement (SLA)

3.DELIVERY MONITORING

• Ensure delivery of suppliers inaccordance to SLA and/or purchase plan
• Set the agreed timeline for theservices
• Provide assistance and aid inthe resolution of logistics related issues and urgent matters
• Awareness in the capacity of thesupplier to deliver the items prior awarding
• Able to resolve issues in thedeliveries whether it be damaged, missing, etc. within SLA

4.PAYMENT MONITORING

• Ensure on-time payment ofsuppliers by coordinating with Accounting
• Validate clarification on itemsand payment terms prior payment to ensure proper flow of money
• Assist in the collection ofrequired documents for on time payment processing
• Liaise between Accounting (ifapplicable to the team), end-user/site, and supplier for the payment ofthe item being requested, queries, complaints, and other requirements
• Provide assistance and aid inthe resolution of payment related issues and urgent matters

5.SUPPLIER BASE

• To increase suppliers in eachcategory being handled
• Source suppliers (abroad orlocal) that can provide a balance of good quality and affordable products
• Secure accreditationrequirements from new vendors and endorse the same to the accreditationcommittee
• Evaluates vendors for thepurpose of determining their capability based on their performance toserve the requirements

6.ADMINISTRATIVE

• Ensure proper transmittal ofdocuments
• Coordinate meetings withsuppliers
• Keeping files and records (e.g.Request for Proposal, Purchase Orders, Vendor Files, etc.) for the purposeof ensuring the availability of documentation and compliance withestablished policies and regulatory guidelines
• Prepare reports such as costanalysis, item status and monitoring, and other relevant to SCMinitiatives for presentation to management
• Ensure that purchasing processesare done legally and ethically

7.CONSOLIDATION / STANDARDIZATION

• Identify similar services forconsolidation from the different projects leading to faster processing andlower rates

8.STRATEGIC PLANNING

• Understanding the nature of thebusiness / project
• Strategic Planning andAssessment of the PR – PO Process

Technical Competencies and Skills

Procurement, Negotiation, Analytical Skills, Supply Chain and Vendor Management, Data Analysis and Reporting, Communication Skills, Administrative Skills

Education, Trainings and Licenses Required

• Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• 0-1 years of experience in supply chain management, procurement, or related fields.
• Must be proficient in Microsoft Office Suite (Word, Excel, Power point