Procurement Assistant

Farm Fresh Milk Incorporated; San Juan; On-site; PHP 300,000 - 480,000; Full time

Job summary

Farm Fresh Milk Incorporated in Manila is seeking a proactive Procurement Assistant to support end-to-end purchasing of goods and services. You will source suppliers, prepare POs and RFQs, and coordinate with vendors to ensure timely deliveries.

You will maintain accurate records, monitor stock levels with the Inventory team, review invoices against orders, and help prepare procurement reports. Strong attention to detail and solid communication are essential.

Qualifications

• Procurement knowledge and documentation handling
• Strong attention to detail and accuracy in records, POs, invoices, and delivery docs
• Good communication and coordination with suppliers and internal teams

Responsibilities

• Assist in sourcing, evaluating and identifying potential suppliers and service providers.
• Prepare POs, RFQs, and other procurement-related documents.
• Coordinate with suppliers about pricing, availability, delivery schedules and order status.
• Maintain and update supplier records, price lists, purchase files and procurement databases.
• Monitor and track purchase orders to ensure timely delivery of goods and services.
• Review supplier invoices against approved POs and receipts for accuracy.
• Monitor stock levels and coordinate with Inventory/Warehouse teams.
• Provide administrative support including filing, data encoding, and procurement reports.

Skills

Attention to detail

Communication skills

Organisational skills

Coordination

Analytical thinking

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office

Procurement databases

Job description

About the role

Join the procurement team as a Procurement Assistant and support the end-to-end purchasing of goods and services. You will help source suppliers, prepare procurement documents, monitor deliveries, maintain accurate records, and coordinate with internal teams and vendors to secure timely acquisitions at competitive prices while following company policies and procedures.

Key responsibilities

• Assist in sourcing, evaluating, and identifying potential suppliers, vendors, and service providers.
• Prepare purchase orders (POs), requests for quotations (RFQs), and other procurement-related documents.
• Coordinate with suppliers regarding product pricing, availability, delivery schedules, and order status.
• Maintain and update supplier records, price lists, purchase files, and procurement databases.
• Monitor and track purchase orders to ensure the timely and accurate delivery of goods and services.
• Review supplier invoices against approved purchase orders and delivery receipts to ensure accuracy and completeness.
• Assist in vendor accreditation and ensure compliance with company procurement policies and requirements.
• Monitor stock levels and coordinate with the Inventory and Warehouse teams to ensure sufficient supplies.
• Provide administrative support, including filing, documentation, data encoding, and preparation of procurement reports.
• Perform other procurement-related duties and responsibilities as assigned by the immediate supervisor.

Qualification:

• Bachelor's Degree in Business Administration, Supply Chain Management, or any related field.
• Preferably 2–3 years of work experience in procurement, purchasing, or supply chain management.
• Fresh graduates with a strong interest in procurement and supply chain management are welcome to apply.
• Knowledge of procurement procedures, purchasing processes, and related documentation is an advantage.
• Strong attention to detail and accuracy in handling records, purchase orders, invoices, and delivery documents.
• Good communication and coordination skills when working with suppliers and internal departments.
• Organised approach to managing multiple procurement activities, deadlines, and documentation.
• Proficiency in Microsoft Office and the ability to maintain accurate procurement databases and reports.