Procurement Analyst

Asian Sourcing Link Phils., Inc.; Angeles; On-site; PHP 420,000 - 640,000; Full time

Job summary

Asian Sourcing Link Phils., Inc. is seeking a detail-oriented back-office administrator to support supplier onboarding, data management, and procurement duties. You will coordinate documents, maintain accurate records, and assist Procurement Managers with routine tasks.

Proven Excel and PowerPoint skills, strong English communication, and the ability to work under pressure are essential. This role offers a collaborative team environment and opportunities to optimise supplier data workflows.

Qualifications

• Fluent in Excel and PowerPoint; able to analyse data, prepare reports, and work with complex spreadsheets.
• Exceptional attention to detail and high accuracy when entering, maintaining, and reviewing data.
• Highly organised and methodical; maintain structured and reliable databases.
• Fluent written English and confident verbal communication skills.
• Previous experience in a back-office, data administration, or administrative support role.
• Strong team player with a collaborative and proactive approach.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Experience working effectively as part of a team.
• Ability to work under pressure and meet tight deadlines.
• Enthusiastic, motivated, and passionate about delivering high-quality work.
• Excellent time-management skills and the ability to prioritise tasks.

Responsibilities

• Manage supplier set-up and maintenance within the LINK Connect platform, ensuring records are accurate and up to date.
• Verify onboarding documentation before supplier registration.
• Support tender activities by assisting Procurement Managers with supplier information and admin tasks.
• Prepare and manage supplier contract documentation; ensure paperwork is issued, tracked, and stored.
• Oversee supplier contracts throughout onboarding; maintain records of documents sent, received, and pending.
• Control and validate onboarding requests with Procurement Manager; ensure justification and documentation.
• Monitor onboarding status across departments; address issues proactively.
• Provide day-to-day procurement administrative support and maintain procurement records.
• Coordinate with LINK Finance regarding supplier setup in D365 and data consistency.
• Develop and audit supplier files and records for accessibility and compliance.
• Assist in preparing supplier reports, onboarding statistics, and compliance documents.
• Maintain high data accuracy; support multiple teams relying on the data.

Skills

Excel

PowerPoint

Data analysis

Attention to detail

Organisational skills

Written English

Team collaboration

Multitasking

Time management

Communication

Pressure handling

Quality assurance

Tools

D365

Job description

Key responsibilities and accountabilities:

• Manage supplier set-up and maintenance within the LINK Connect platform, ensuring all supplier records are accurate, complete, and up to date.
• Review and verify the accuracy, completeness, and compliance of all supplier onboarding documentation, including contracts, forms, certificates, and supporting documents, before any supplier registration is initiated. Ensure all required documents are properly completed, signed, and approved.
• Support tender activities by assisting Procurement Managers with supplier-related information, documentation, and administrative tasks.
• Prepare, coordinate, and manage supplier contract documentation, ensuring all required paperwork is issued, tracked, received, and stored correctly.
• Manage supplier contracts throughout the onboarding process, maintaining accurate records of documents sent, received, signed, and pending.
• Control and validate supplier onboarding requests in cooperation with the relevant Procurement Manager, ensuring requests are justified and supported by the required documentation.
• Monitor and communicate onboarding status to all relevant departments, ensuring suppliers are set up in a timely manner and that any issues are proactively addressed.
• Support Procurement Managers in day-to-day procurement activities, providing administrative assistance and maintaining procurement-related records and databases.
• Liaise with LINK Finance regarding supplier setup and maintenance within the D365 system, ensuring information is consistent across all platforms.
• Develop, maintain, and audit accurate, organised, and compliant supplier files and records, ensuring all documentation is easily accessible and up to date.
• Assist in the preparation of supplier reports, onboarding statistics, compliance reports, and other procurement-related documentation.
• Maintain a high level of data accuracy and quality, recognising that multiple teams rely on the information entered and maintained within supplier databases.
• Provide general office administration and support as required.

Skills Required:

• Fluent in Microsoft Excel and PowerPoint, including the ability to analyse data, prepare reports, create presentations, and work confidently with complex spreadsheets. This is an essential requirement for the role.
• Exceptional attention to detail and a high level of accuracy when entering, maintaining, and reviewing data. The role requires working with information used across multiple teams, so precision is critical.
• Highly organised and methodical, with the ability to maintain structured and reliable databases, ensuring information is always up to date and easily accessible.
• Fluent written English and confident verbal communication skills.
• Previous experience in a back-office, data administration, or administrative support role.
• Strong team player with a collaborative and proactive approach.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Experience working effectively as part of a team.
• Ability to work under pressure and meet tight deadlines.
• Enthusiastic, motivated, and passionate about delivering high-quality work.
• Excellent time-management skills and the ability to prioritise tasks effectively.