Procure to Pay Analyst - Project-based

CITADEL; Taguig; On-site; PHP 600,000 - 900,000; Full time

Job summary

CITADEL Pacific Ltd. (CPL) is seeking a Procure to Pay Analyst for project-based work in the Philippines. The role handles end‑to‑end accounts payable operations, including invoice processing, time, expense claims, and inter‑company billings, ensuring compliance with policies and internal controls.

You will support vendor inquiries, maintain AP records, and contribute to process improvements. The ideal candidate has a four‑year degree in accounting or business, 2+ years AP experience, ERP

Qualifications

• Graduate of a four-year course in accounting or business.
• 2+ years of accounting / AP experience.
• Solid ERP knowledge (SAP, Oracle, MSNav).
• Basic Excel skills and math proficiency.
• Knowledge of AP processes and vendor management.

Responsibilities

• Perform three‑way matching for PO invoices and ensure timely payments.
• Process non‑PO invoices with proper approvals and coding.
• Maintain and reconcile AP records and vendor inquiries.
• Handle VAT claims from the local country office.
• Prepare invoice batches for data entry and uphold controls.
• Support inter‑company invoicing and related settlements.
• Maintain reports and vendor statements; build trust with stakeholders.
• Adhere to CPL policies and continuous process improvements.

Skills

Accounting / AP knowledge

ERP systems (SAP, Oracle, MSNav)

Excel basics

Inter‑company accounting

Education

Bachelor's degree in accounting or business

Tools

SAP

Oracle

MSNav

Job description

About the job Procure to Pay Analyst - Project-based

An AP Analyst is responsible for efficiently managing end‑to‑end accounts payable operations, including invoice processing, expense claims, and inter‑company billings. The role ensures accurate financial recording, timely payments, and compliance with company policies, tax regulations, and internal controls. A PTP Analyst also supports vendor and internal stakeholder inquiries, maintains financial records, coordinates invoice processing activities, and contributes to service excellence and continuous process improvement.

Responsibilities

1. Operational Management

• Conduct three‑ways matching with Purchase Order and GRNs for PO‑based invoices.
• Ensure proper approval and authorization for non‑PO‑based invoices.
• Account accurately the invoice in the correct code and ensure timely payment.

b. Employee Time and Entertainment Expense Claim

• Carry out checks to ensure that employees’ claims comply with the country expense reimbursement policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the claim in the correct code and timely payment.

c. Inter‑Company Invoices

• Check accuracy of inter‑company invoices as per policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the claim in the correct code and timely payment.

d. Process VAT claims received from the tax department of the local country office

e. Prepare batches of invoices for data entry

f. Ensure all transactions comply with Citadel Pacific Ltd. (CPL) financial policies and procedures and meet legal, statutory audit and internal control requirements

g. Provide support for resolving vendor queries, vendor statements of accounts

h. Maintain all accounts payable reports, spreadsheets and corporate accounts payable files

i. Build relationship of trust with customers, and other team members

j. Comply with other instructions as directed

2. Performance & Service Management

a. Execute work in accordance with the Service Management framework by providing timely and accurate customer service

3. Coordinate and manage communication channels and helpdesk tickets related to invoice processing status

4. Ensure build and implementation of best practices

Qualifications

• Graduate of a four‑year course, preferably in accountancy or business related
• 2+ years of experience in accounting / AP functions
• Sound ERP knowledge (SAP, Oracle, MSNav)
• Must have basic Excel skills and proficiency in basic math skills
• Knowledge and understanding of Accounts Payable and accounting functions, Employee expense claims and Inter‑company accounting
• Broad Accounting and Vendor Management knowledge & strong financial knowledge
• Able to establish credibility with internal/external customers
• Good knowledge of Procure to Pay process

About CITADEL Pacific

CITADEL Pacific Ltd. (CPL) is a diversified private holding company with operations in the Philippines, Hong Kong, Macau, the Republic of Palau, the Commonwealth of the Northern Mariana Islands, and the US Territory of Guam.

Our holdings range from controlling stakes in companies engaged in telecommunications, retail, petroleum and gas distribution, commercial and industrial property, in‑flight catering, and manpower services. Recent acquisitions into Solar and Data Center businesses position CITADEL in future‑facing, fast‑growing industries within the renewable energy and digital infrastructure sectors.

We offer a competitive total rewards package which includes a base salary determined by factors such as role, experience, skill set, and location. Additionally, eligible employees may receive discretionary bonuses based on both company performance and individual achievements. Our benefits and programs are designed to meet the needs of our employees and are benchmarked to the market. Detailed information regarding compensation and benefits will be shared during the hiring process.