Procure to Pay Analyst - Project-based

Citadel Pacific Ltd.; Manila; On-site; PHP 420,000 - 620,000; Full time

Job summary

Citadel Pacific Ltd. in Manila, Philippines seeks an AP Analyst to manage end‑to‑end accounts payable, including invoice processing, expense claims, and inter‑company billings. The role ensures accurate recording, timely payments, and policy compliance.

You will support vendor inquiries, maintain financial records, and drive process improvements while collaborating with internal stakeholders and ensuring internal controls are upheld.

Qualifications

• Graduate of a four year course, preferably accountancy or business related.
• 2+ years experience in accounting / AP functions.
• Sound ERP knowledge (SAP, Oracle, MSNav).
• Must have basic Excel skills and proficient in basic math skills.
• Knowledge and understanding of Accounts Payable and accounting functions, Employee expenses claims and Inter‑company accounting.
• Broad Accounting and Vendor Management knowledge & strong financial knowledge.
• Able to establish credibility with internal/external customer.
• Good knowledge of Procure to Pay process.

Responsibilities

• Conduct three‑way matching with Purchase order and GRNs in case of Purchase order based Invoices.
• Ensure proper approval and authorization in case of Non Purchase order based Invoices.
• Account accurately the invoice in correct code and timely payment.
• Carry out check to ensure that employees' claim are as per country expenses reimbursement policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the claim in correct code and timely payment.
• Check accuracy of Inter‑company invoices as per policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the Claim in correct code and timely payment.
• Process VAT claims received from tax department of local country office.
• Prepare batches of invoices for data entry.
• Ensure all transactions comply with Citadel Pacific Ltd. (CPL) financial policies and procedures and meets legal, statutory audit and internal control requirement.
• Provide support for resolving vendor queries, vendor statements of accounts.
• Maintain all accounts payable reports, spreadsheets and corporate accounts payable files.
• Build relationship of trust with customer, and other team members.
• Comply with other instruction as directed.
• Executes work in accordance with the service management framework by providing timely and accurate customer service.
• Coordinates and manages communication channels and helpdesk tickets related to Invoice processing status.
• Ensure build and implementation of best practices.

Skills

Accounts Payable

Procure to Pay

Vendor management

Inter‑company accounting

Customer relationship

Team collaboration

Education

Bachelor degree or four-year course in accounting or business

Tools

SAP

Oracle

MSNav

Excel

Job description

An AP Analyst is responsible for efficiently managing end‑to‑end accounts payable operations, including invoice processing, expense claims, and inter‑company billings. The role ensures accurate financial recording, timely payments, and compliance with company policies, tax regulations, and internal controls. A PTP Analyst also supports vendor and internal stakeholder inquiries, maintains financial records, coordinates invoice processing activities, and contributes to service excellence and continuous process improvement.

Responsibilities

Operational Management:

• Conduct three‑way matching with Purchase order and GRNs in case of Purchase order based Invoices.
• Ensure proper approval and authorization in case of Non Purchase order based Invoices.
• Account accurately the invoice in correct code and timely payment.

Employee Time and Entertainment Expense Claim:

• Carry out check to ensure that employees' claim are as per country expenses reimbursement policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the claim in correct code and timely payment.

Inter‑Company Invoices:

• Check accuracy of Inter‑company invoices as per policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the Claim in correct code and timely payment.

Process VAT claims received from tax department of local country office.

Prepare batches of invoices for data entry.

Ensure all transactions comply with Citadel Pacific Ltd. (CPL) financial policies and procedures and meets legal, statutory audit and internal control requirement.

Provide support for resolving vendor queries, vendor statements of accounts.

Maintain all accounts payable reports, spreadsheets and corporate accounts payable files.

Build relationship of trust with customer, and other team members.

Comply with other instruction as directed.

Performance & Service Management

Executes work in accordance with the service management framework by providing timely and accurate customer service.

Coordinates and manages communication channels and helpdesk tickets related to Invoice processing status.

Ensure build and implementation of best practices.

Qualifications

• Graduate of a four year course, preferably accountancy or business related
• 2 + years experience in accounting / AP functions.
• Sound ERP knowledge (SAP, Oracle, MSNav)
• Must have basic Excel skills and Proficient in basic math skills
• Knowledge and understanding of Accounts Payable and accounting functions, Employee expenses claims and Inter‑company accounting.
• Broad Accounting and Vendor Management knowledge & strong financial knowledge
• Able to establish credibility with internal/external customer
• Good knowledge of Procure to Pay process