PTP Accounts Payable Sr. Analyst

Citadel Pacific Ltd.; Manila; On-site; PHP 450,000 - 650,000; Full time

Job summary

Citadel Pacific Ltd. in Manila is seeking an experienced Accounts Payable specialist to manage supplier invoices, employee expense claims, and inter-company billing. You will ensure three-way matching, timely payments, VAT processing, and data entry batches.

You will uphold CPL policies, support vendor queries, maintain AP reports, and collaborate across finance teams to strengthen accuracy and internal controls.

Qualifications

• Four-year degree in accounting or business.
• 2+ years in accounting / AP in a Shared Service environment.
• ERP tools SAP, Oracle, MSNav knowledge.
• Basic Excel and math skills.
• Knowledge of Accounts Payable and inter-company accounting.
• Broad accounting and vendor management knowledge.
• Able to establish credibility with internal/external customers.
• Good knowledge of Procure to Pay process.

Responsibilities

• Handle supplier invoices with three-way matching and approvals.
• Process employee time and entertainment expense claims.
• Manage inter-company invoices and expense claims.
• Process VAT claims with local tax authority.
• Prepare batches of invoices for data entry.
• Ensure compliance with CPL financial policies and controls.
• Provide support resolving vendor queries and statements.
• Maintain accounts payable reports and files.
• Build trust with customers and team members.
• Follow additional instructions as directed.
• Coordinate communications and helpdesk tickets for invoice status.
• Implement best practices.

Skills

ERP knowledge

Excel skills

Basic math

Accounts payable

Vendor management

Procure to Pay

Education

Bachelors in Accounting

Tools

SAP

Oracle

MSNav

Job description

Responsibilities

The Employee will:

1. Operational Management:

a. Supplier Invoices

• Conduct three ways matching with Purchase order and GRNs in case of Purchase order based Invoices.
• Ensure proper approval and authorization in case of Non Purchase order based Invoices.
• Account accurately the invoice in correct code and timely payment.

b. Employee Time and Entertainment Expense Claim

• Carry out check to ensure that employees' claim are as per country expenses reimbursement policy.
• Ensure the expense claims are duly approved by relevant authority.
• Account accurately the claim in correct code and timely payment.

c. Inter-Company Invoices

1. Check accuracy of Inter-company invoices as per policy.
2. Ensure the expense claims are duly approved by relevant authority.
3. Account accurately the Claim in correct code and timely payment.

d. Process VAT claims received from tax department of local country office.

e. Prepare batches of invoices for data entry.

f. Ensure all transactions comply with Citadel Pacific Ltd. (CPL) financial policies and procedures and meets legal, statutory audit and internal control requirement.

g. Provide support for resolving vendor queries, vendor statements of accounts.

h. Maintain all accounts payable reports, spreadsheets and corporate accounts payable files.

i. Build relationship of trust with customer, and other team members.

j. Comply with other instruction as directed.

2. Performance & Service Management

a. Executes work in accordance with the service management framework by providing timely and accurate customer service.

3. Coordinates and manages communication channels and helpdesk tickets related to Invoice processing status.

4. Ensure build and implementation of best practices.

Qualifications

• Graduate of a four year course, preferably accountancy or business related
• 2 + years experience in accounting / AP functions or other related roles in a Shared Service environment
• Sound ERP knowledge (SAP, Oracle, MSNav)
• Must have basic Excel skills and Proficient in basic math skills
• Knowledge and understanding of Accounts Payable and accounting functions, Employee expenses claims and Inter-company accounting.
• Broad Accounting and Vendor Management knowledge & strong financial knowledge
• Able to establish credibility with internal/external customer
• Good knowledge of Procure to Pay process

About CITADEL Pacific

CITADEL Pacific Ltd. (CPL) is a diversified private holding company with operations in the Philippines, Hong Kong, Macau, the Republic of Palau, the Commonwealth of the Northern Mariana Islands, and the US Territory of Guam.

Our holdings range from controlling stakes in companies engaged in telecommunications, retail, petroleum and gas distribution, commercial, and industrial property, in-flight catering, and manpower services. Recent acquisitions entering Solar and Data Center businesses position CITADEL to future facing and fast-growing industries in renewables energy and digital infrastructure. Our recent acquisitions of Solar and Data Center businesses position CITADEL in future-facing, fast-growing industries within the renewable energy and digital infrastructure sectors.

We offer a competitive total rewards package which includes a base salary determined by factors such as role, experience, skill set, and location. Additionally, eligible employees may receive discretionary bonuses based on both company performance and individual achievements. Our benefits and programs are designed to meet the needs of our employees and are benchmarked to the market. Detailed information regarding compensation and benefits will be shared during the hiring process.