Procure to Pay Analyst

The Financial Times Ltd; Manila; On-site; PHP 502,200 - 725,400; Full time

Job summary

The Financial Times Ltd. is seeking a Procure to Pay Analyst in Manila to manage supplier records, validate invoices, and drive timely payments. You will support reconciliations, respond to queries, and maintain financial documentation within a shared services environment.

This role emphasizes accuracy, collaboration across teams, and proactive problem solving to prevent delays. A hybrid work model is supported, with onsite collaboration preferred.

Qualifications

• Bachelor's/College Degree in Accountancy or Finance; CPA certification preferred but not required.
• Minimum of 1 year of accounting experience in a shared services environment.
• Experience with Oracle or Coupa is preferred but not required.

Responsibilities

• Create and amend supplier, bank, records and updates.
• Identify and resolve errors causing invoice processing delays (including duplicates and incorrect details).
• Validate and index scanned invoices and assign codes and approvers.
• Perform balance sheet and supplier reconciliations.
• Address queries and exceptions related to supplier and invoice management.
• Ensure invoices, rebates and refunds are processed for timely payment.
• Investigate payment delays and address root causes.
• Secure approvals, receipts and documents to initiate payments.
• Escalate complex issues to supervisor.
• Provide accurate information to team members as needed.
• Perform incident management through RCA, corrective actions and preventive actions.
• Update and reconcile financial workbooks and databases after each transaction.
• Update process documentation and training materials as needed.
• Participate in special projects as assigned.

Skills

Attention to Detail

Communication Skills

Customer Service

Problem Solving

Collaboration with Peers

Education

Bachelor's/College Degree in Accountancy or Finance

CPA Certification preferred

Tools

Oracle System

Coupa Procurement System

Job description

The Procure to Pay Analyst serves as the initial processor of accounting payable services. This will be responsible for maintaining and updating all vendor-related information in an assigned system by collecting all necessary information and processing invoices to be signed off for payment.

Key responsibilities:

• Create and amend supplier, bank, records and updates.
• Identify and resolve all errors that cause delay to an invoice’s processing. This may include checking for any duplication, incorrect invoice details or following-up approvers to initiate invoice payment processing.
• Validate and index scanned invoices and assign corresponding code and appropriate approvers.
• Perform balance sheet and supplier account reconciliations.
• Address all queries, requests, and exceptions relating to supplier and invoice management.
• Ensure that all correctly identified invoices, rebates, refunds and other remittances be processed for payment within specified turn-around time to prevent accounts from incurring late payments.
• Investigate probable reasons causing payment delays; and address these reasons to proceed with payment processing and clear out all unpaid items.
• Secure all pertinent approvals, receipts and other relevant documents necessary to initiate release of payments.
• Identify and elevate complex and recurring issues that affect payment operation to supervisor.
• Provide correct and accurate information to team members whenever necessary.
• Perform Incident Management through Root Cause Analysis, Corrective Actions and Preventive action planning as needed.
• Update, maintain, and reconcile financial workbooks and other relevant documents, systems, and databases after every transaction.
• Update process documentations and training materials from time to time, as needed.
• Perform and participate in tasks and special projects that may be assigned from time to time and whenever needed.

Required skills and experience:

• Candidates must possess at least a Bachelor's/College Degree in Accountancy or Finance and/or equivalent courses.
• Certification of Public Accountancy is preferred, but not required.
• Minimum of 1 year of experience in accounting in a shared services.
• Preferably with Oracle System, Coupa Procurement System background but not required.

Core Competencies:

• Attention to Detail - Ability to notice both minute and pertinent details of transactions, situations and documents; thorough and conscientious when performing work.
• Communication Skills - Ability to convey clear and convincing oral and written communication to individuals or groups effectively taking into account the audience and nature of the information.
• Customer Service - Ability to work with internal customers, assess needs, provide information or assistance, resolve concerns, or satisfy their expectations; committed to providing quality products and services.
• Problem Solving - Ability to identify problems; determine accuracy and relevance of information; use sound judgment to generate and evaluate alternatives and make recommendations.
• Collaboration with Peers - Coordinates with teams across department, organisation, and global boundaries; Builds and maintains a broad network of relationships with the aim of promoting and developing the organisation.

What’s in it for you? Our benefits

Our benefits vary by location but we are committed to providing best-in-class perks across all our offices. These include generous annual leave, medical cover, inclusive parental leave packages, subsidised gym memberships and opportunities to give back to the community.

We’ve embraced a 50% hybrid working model (averaging two to three days onsite) that fosters trust and remote adaptability while encouraging in-person camaraderie and peer learning. Additionally, we are open to accommodating specific flexible working pattern requests for all roles where feasible.

Accessibility

We are a disability confident employer and Valuable 500 signatory.