Pre-Onboarding and Compliance Coordinator (AU Construction, Hybrid) Contractual

ConnectOS; Metro Manila; Hybrid; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Hybrid schedule

Sleeping quarters

Fitness facilities

Company events

Job summary

ConnectOS is seeking a proactive Recruitment/Administration specialist to support Australian recruitment operations from Metro Manila. This fixed-term role handles end-to-end pre-employment compliance, onboarding support, and candidate coordination, ensuring accurate records and timely checks.

The hybrid schedule balances onsite and remote work with a focus on high-volume, process-driven tasks. You will collaborate with Talent Acquisition, HR, IT, and hiring managers, maintaining strict

Qualifications

• Proven experience in administration, recruitment coordination, onboarding, or talent acquisition support.
• Strong attention to detail with handling compliance docs and confidential information.
• Excellent communication and stakeholder management to support candidates, hiring managers, and internal teams.
• Highly organized and able to manage multiple priorities and drive tasks to completion.
• Experience supporting Australian recruitment operations and familiarity with ATS platforms such as PageUp or SuccessFactors.

Responsibilities

• Manage end-to-end pre-employment compliance and ensure checks are completed accurately and on time.
• Coordinate and track compliance requirements (police checks, VEVO, Right-to-Work, medicals, licenses).
• Liaise with candidates to obtain documentation and guide on compliance needs.
• Maintain accurate candidate records across systems and document all activities.
• Monitor onboarding progress and resolve delays to protect start dates.
• Provide regular updates to hiring managers on compliance status and onboarding readiness.
• Track expiry dates for licenses and qualifications and conduct follow-ups.
• Collaborate with Talent Acquisition, HR, IT, and hiring teams to complete requirements.

Skills

Administration

Recruitment coordination

Onboarding

Compliance handling

Stakeholder management

Communication

Australian recruitment support

Tools

PageUp

SuccessFactors

Job description

Schedule: Monday to Friday (06:00 AM to 03:00 PM PHT)

This is a fixed-term contract position providing temporary support to the team while a team member is on maternity leave.

What will you do?

Skills & Qualifications

• Proven experience in administration, recruitment coordination, onboarding, or talent acquisition support, with the ability to manage high-volume and process-driven tasks.
• Strong attention to detail and accuracy, with experience handling compliance documentation, candidate records, and confidential information.
• Excellent communication and stakeholder management skills, with the ability to support candidates, hiring managers, and internal teams in a professional and customer-focused manner.
• Highly organized, proactive, and able to manage multiple priorities while solving problems and driving tasks to completion.
• Experience working with Australian-based teams or supporting Australian recruitment operations, including familiarity with ATS platforms such as PageUp, SuccessFactors, or similar systems.

Nice to Have:

• Understanding of Australian employment conditions, right-to-work requirements, and pre-employment compliance processes (e.g., police checks, VEVO, medicals, licences, and qualifications verification).
• Experience with recruitment reporting, metrics, dashboards, and process improvement initiatives.
• Familiarity with the Australian candidate market, workplace culture, and employment practices.

What will you do?

Key Responsibilities

• Manage the end-to-end pre-employment compliance process, ensuring all candidate checks are completed accurately and on time.
• Coordinate and track compliance requirements, including:
  • National Police Checks
  • VEVO and Right-to-Work verification, including complex visa and work entitlement scenarios
  • Medical assessments, bookings, follow-ups, and clearances
  • Qualification, licence, and certification verification
  • Role-specific requirements such as traffic history reports, Working with Children Checks, White Cards, and project-specific clearances
• Review compliance documentation, identify discrepancies, risks, or missing information, and escape issues to relevant stakeholders where required.
• Liaise directly with candidates to obtain required documentation, provide guidance on compliance requirements, and ensure a seamless onboarding experience.
• Maintain accurate and up-to-date candidate records across internal systems, ensuring all compliance activities are properly documented and tracked.
• Monitor onboarding progress, proactively identify potential delays, and drive timely resolution to prevent impacts on planned start dates.
• Provide regular updates to hiring managers and internal stakeholders regarding candidate compliance status, outstanding items, and onboarding readiness.
• Track licence, qualification, and certification expiry dates and conduct follow-ups to maintain ongoing compliance.
• Collaborate closely with Talent Acquisition, HR, HSEQ, IT, and hiring teams to ensure all pre-employment requirements are completed efficiently.
• Ensure all compliance activities meet organisational policies, legal obligations, client or project-specific requirements prior to candidate commencement.

Join the awesome team and enjoy these benefits & perks:

• Hybrid (2 days onsite per week)
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA

JOIN CONNECTOS NOW!

ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.

Our client is a leading Australian construction and infrastructure group delivering innovative solutions across transport, energy, utilities, defence, and community infrastructure projects.

#ConnectOSCareers #JoinConnectOS #ConnnectOSNonTech #ConnectOSRecruitment

Equal Employment Statement

Employment decisions at ConnectOS will be conducted without consideration of factors such as age', race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.