Practice Executive

DHC Holdings Pte Ltd; Santo Niño 1st; On-site; PHP 1,974,000 - 2,962,000; Full time

Job summary

Duxton Hill Chambers, a Singapore group practice, is seeking an administrative assistant to support a team of lawyers with secretarial duties, billing tasks and calendar management. The role requires strong English, MS Office proficiency, and excellent organization.

Experience in litigation support is preferred. The position is on-site and part of a dynamic legal team within a busy practice area.

Qualifications

• Professional secretarial experience supporting a legal team is preferred.
• Strong command of written and spoken English.
• Proficiency with Microsoft Office applications.

Responsibilities

• Provide administrative and secretarial support to a team of lawyers.
• Prepare, draft, format and engross correspondence, legal documents, engagement letters.
• Assist with invoices, billing matters and accounts receivable follow-up.
• Manage lawyers' calendars, appointments, meetings and deadlines.
• Coordinate client meetings, calls and court-related appointments.
• Maintain physical and electronic files with proper record keeping.
• Assist with opening new matters, conflict checks and client records.
• Support general office administration and ad hoc duties.

Skills

Administrative support

Secretarial

Microsoft Office

English proficiency

Calendar management

Billing

Tools

Microsoft Office Suite

Job description

About the role

This role will involve providing administrative support for the lawyers of Duxton Hill Chambers. The ideal candidate should be a team player with a strong sense of responsibility, a positive attitude, and the ability to work with initiative.

Key responsibilities

• Provide administrative and secretarial support to a team of lawyers.


• Prepare, draft, format and engross correspondence, legal documents, engagement letters and other practice-related documents.


• Assist with the preparation, issuance and management of invoices and billing matters.


• Monitor accounts receivable and follow up on outstanding invoices where required.


• Manage lawyers' calendars, appointments, meetings and deadlines.


• Coordinate and schedule client meetings, conference calls and court-related appointments.


• Maintain and organise physical and electronic files, ensuring proper record keeping and document management.


• Assist with opening new matters, conflict checks and maintaining client records.


• Support the team with general office administration and ad hoc duties as assigned.

About you

• A good command of written and spoken English.


• Proficiency in Microsoft Office applications.


• Excellent organisational and time-management skills.


• Prior experience in the litigation practice of a law firm is preferred.

About us

Duxton Hill Chambers is a Singapore group practice.