PMO Assistant

TOA Global; Manila; On-site; PHP 240,000 - 480,000; Full time

Benefits offered by this job

Annual Service Incentive Leaves

HMO and Life Insurance

Day shift

Remote work

Job summary

TOA Global is seeking a PMO Assistant to support the Group PMO across key projects from a 100% remote location in the Philippines. You will handle project administration, Jira data maintenance, stakeholder coordination, and action tracking to keep initiatives moving smoothly.

The role requires 1–3 years in project coordination or PMO-related work, strong Microsoft 365 skills, and excellent written and verbal English. A proactive, detail-oriented, team-oriented mindset is essential for success.

Qualifications

• 1 to 3 years of experience in project coordination, project administration, PMO, business analysis, or operational support within a fast-paced environment.
• Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams); familiarity with Jira or similar project tracking systems is advantageous but training is provided.
• Exceptional organizational skills, high attention to detail, problem-solving ability, and strong written and verbal English communication.
• Proactive, self-driven team player who thrives with changing priorities and takes ownership of tasks.

Responsibilities

• PMO & Project Coordination: assist with initial triage of new project requests, maintain trackers/registers, schedule working group forums, prepare agendas/materials, capture actions and decisions.
• Jira & Project Data Management: maintain accurate project records in Jira, update status tags, track milestones, reassign actions, close tasks for reliable reporting.
• Proactive Follow-Up & Reporting: help draft status updates and presentations, track dependencies and deadlines, follow up with stakeholders on deliverables.
• Stakeholder Engagement: act as a reliable coordination point across teams and regions, escalate risks to the Group PMO Lead when required.

Skills

PMO coordination

Jira

Microsoft 365

Stakeholder communication

Time management

Tools

Jira

Asana

ClickUp

Trello

Job description

Location: Philippines
Work Arrangement: Remote, Full-time
Shift: Monday - Friday | 7:00 AM - 4:00 PM PHT

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries.

We are seeking a naturally curious, proactive, and detail-oriented PMO Assistant to support our Group PMO function across a portfolio of key projects and strategic initiatives. Working directly alongside the Group PMO Lead, you will provide critical project administration, Jira data maintenance, stakeholder coordination, and action tracking to keep projects moving seamlessly.

Your Impact

• PMO & Project Coordination: Assist with the initial triage of new project requests, maintain project trackers and registers, schedule working group forums, prepare meeting agendas/materials, and capture key actions and decisions.
• Jira & Project Data Management: Maintain accurate, up-to-date project records in Jira-recording decisions, updating status tags, tracking milestones, reassigning actions, and closing completed tasks to ensure reliable reporting.
• Proactive Follow-Up & Reporting: Assist with drafting project status updates and presentations, tracking dependencies and deadlines, and proactively following up with cross-functional stakeholders on outstanding deliverables before they become issues.
• Stakeholder Engagement: Act as a reliable point of coordination across teams and regions, building effective working relationships and escalating risks or roadblocks to the Group PMO Lead when required.

What You Bring

• The Experience: 1 to 3 years of experience in project coordination, project administration, PMO, business analysis, or operational support within a fast-paced environment.
• Tool Competency: Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams); hands-on experience or familiarity with Jira or similar project tracking systems (e.g., Asana, ClickUp, Trello) is advantageous but not essential (training provided).
• Core Competencies: Exceptional organizational skills, high attention to detail, strong problem-solving ability, and superior written and verbal English communication.
• The Mindset: A proactive, self-driven team player who thinks beyond basic checklists, learns systems quickly, takes complete ownership of tasks, and thrives when working with changing priorities.

Why You’ll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your "Me time."
• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.
• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
• Day Shift Balance: Enjoy a stable daytime schedule, keeping your evenings and weekends completely free.
• Work From Home Freedom: Enjoy the ultimate flexibility of a 100% remote work arrangement from anywhere in the Philippines.
• Project Leadership Pathway: Work side-by-side with experienced project leaders and gain cross-functional organizational exposure, building a direct trajectory toward Project Coordinator, Business Analyst, PMO Lead, and Project Manager roles.