Places Supervisor

Ubiquity; Cagayan de Oro; On-site; PHP 391,000 - 670,000; Full time

Job summary

Ubiquity is seeking a Places Supervisor in the Philippines to lead facilities operations across multiple sites. You’ll oversee inventory, trackers, and preventive maintenance, ensuring safety and compliance while delivering reliable service.

You’ll coordinate with procurement, sourcing, logistics, and contractors, manage budgets and schedules, delegate tasks to facilities staff, and respond to evolving business needs, including night shifts.

Qualifications

• At least 3 years’ experience with a strong customer-service orientation.
• Excellent English communication skills (spoken and written).
• Experience coordinating with contractors and facilities; strong organization and multi-tasking abilities.

Responsibilities

• Ensuring tracker and inventory are maintained and reports uploaded for centralized reporting.
• Communicates requirements across departments (procurement, sourcing, logistics, engagement assistance).
• Oversees preventive maintenance of places equipment and facilities; ensures safety standards and repairs/upgrades as needed.
• Ensures facilities ready for daily employee needs; maintains health and safety compliance; plans refurbishments and coordinates vendors.
• Delegates cleaning/maintenance tasks, runs routine inspections, manages budgets and timelines, and adheres to safety policies.
• Performs other duties as assigned

Skills

Customer service

English communication

Organization

Coordination

Multi-tasking

Contractor management

Decision making

Education

Four-year degree preferred (office/business)

Job description

At Ubiquity, we live and breathe our mantra: Head, Heart, Hustle. This isn’t just a philosophy—it’s the foundation of who we are and what we do. As aPlaces Supervisor,you’ll embody this mantra every day, delivering exceptional service with expertise, empathy, and a drive to succeed.

What You’ll Do:

• Ensuring all tracker and inventory are maintained . Documented and processed scanned logs uploaded by each of the assigned sites specialist and security for centralized reporting of inventory and monitoring of trackers, incident reports and safety monitoring or risk assessments.
  
• Communicates to each department’s various requirements (procurement, sourcing, logistics, engagement assistance and document requirement processing) and ensures its delivery per request per site.
  
• Monitoring and implementation or recommendation of all Places equipment and facilities preventive maintenance across assigned sites. Ensuring all needed standards are met, repaired and or upgrade as needed.
  
• Ensure that the facility is ready for all employee needs daily. All building facilities adhere to proper safety standards and cleaning procedures. Maintain equipment and building provisions to meet health and safety requirements. Organize and plan building installments and refurbishments. Supervise facilities staff and communicate with external contractors and vendors. Keep building and all facilities up to code and accurately follow maintenance protocol
  
• Delegate cleaning and maintenance responsibilities to team members. Run routine maintenance inspections. Monitor interior and exterior areas of buildings for cleanliness and general conservation. Prepare and implement project budgets and timeframes. Comply with all health and safety policies and procedures. Support maintenance and installment work as needed.
  
• Other duties as assigned

Qualifications:

• At least three years’ work-related experience with a strong customer-service orientation.
• Has strong English communication skills (spoken and written).
• Has client-facing responsibilities in previous and/or current work.
• Has good organization, coordinating, and multi-tasking skills.
• Willing to report to a changing work shift based on business needs, including night shift.
• Experience with high volume administrative / production environments.
• Experience with dealing/managing contractors/skilled trades.
• Able to make / discern day to day decisions.
• Thorough knowledge of functional area and department processes.
• Experienced to handle customer calls, requests and deal with the resolutions and provide regular feedback until closure to stakeholders.
• Experience with multiple facilities or related industries is a plus.
• Experience with BPO setup is a plus.

Qualifications Education:

• A graduate of any four-year course preferably degrees related to office and/or business administration. If not then equivalent of 5 years experience working as a Facilities Supervisor.

Skills/Knowledge/Abilities

• He/she possesses basic legal understanding of Facilities related compliance matters (such as PEZA, LGU, DOLE, OSH etc.). Have a well-developed communication and presentation skills. Must possess maturity as this person requires dealing with a diverse group of people and stakeholders. Have the patience, courtesy and discipline to work independently.

Why Join Us?

Head: Access to career development programs that help you grow professionally and personally.

Heart: Be part of a people-first culture that values your contributions and supports your aspirations.

Hustle: Thrive in a dynamic, fast-paced environment where your hard work and dedication are celebrated.

At Ubiquity, we’re more than a workplace—we’re a community that’s invested in your success. If you’re ready to make an impact and grow with us, experience how we bring Head, Heart, and Hustle to life every day.