Philippines Site Operations & People Experience Coordinator

Neostella; Cebu City; On-site; PHP 420,000 - 620,000; Full time

Job summary

Neostella, a legal-tech innovator, seeks a Site Operations Coordinator to support our Cebu office. You will oversee daily operations, coordinate vendors, onboarding, and local HR tasks to keep the workplace organized and productive.

You’ll partner with HR, Finance, and leadership to ensure smooth processes, strong employee experience, and compliant operations in a fast-paced, expanding environment.

Qualifications

• 3+ years of site coordination or related experience.
• Experience coordinating office ops, vendors, invoices, onboarding.
• Exposure to HR administration, payroll inputs, or onboarding.
• Strong organizational, follow-up, time management, and prioritization.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-growing environment.
• Service-oriented with attention to detail.
• Proactive problem-solving for day-to-day operations.
• Ability to handle confidential information with discretion.
• Proficient in MS Office, Google Workspace, and collaboration tools.
• English proficiency required; B2/C1 preferred.
• Available to work on-site as local contact for Philippines office.

Responsibilities

• Oversee daily site operations and admin functions to run efficiently.
• Coordinate office supplies, inventory, facilities, vendors, and service providers.
• Serve as local point of contact for employees, visitors, vendors, and building admin.
• Maintain organized records for office operations, vendors, expenses, onboarding, and support.
• Coordinate repairs and facility-related needs.
• Identify gaps and propose local process improvements.
• Support HR onboarding, employee engagement, retention, and offboarding logistics.
• Coordinate onboarding logistics and workspace prep.
• Promote Neostella culture and values through engagement and events.
• Support internal communications about site activities.
• Coordinate with recruiting for local logistics and events.
• Assist with site meetings, trainings, events, and employee activities.
• Support special projects and other operational initiatives.

Skills

Site coordination

Office administration

People operations

HR support

Facilities coordination

Operations support

English proficiency

On-site availability

Communication skills

Multitasking

Confidentiality

Tools

MS Office

Google Workspace

Job description

Neostella, a legal-tech innovator, seeks a Site Operations Coordinator to support our Cebu office. You will oversee daily operations, coordinate vendors, onboarding, and local HR tasks to keep the workplace organized and productive.

You’ll partner with HR, Finance, and leadership to ensure smooth processes, strong employee experience, and compliant operations in a fast-paced, expanding environment.