People Operations Associate - HR Admin/Employee Engagement

AIRR Labs; Philippines; On-site; PHP 300,000 - 540,000; Full time

Job summary

AIRR Labs is seeking a People Operations Associate in Manila, Philippines to support the People & Culture Lead with office facilities, vendor relations, and administrative operations. You will manage events, office upkeep, logistics, vendor negotiations, asset tracking, and budget reporting while assisting internship recruitment and other PeopleOps tasks.

The role demands strong communication, detail-orientation, and cross-team collaboration in a fast-growing SEA company.

Qualifications

• Bachelor's degree or equivalent in Business Administration, HR, or related field.
• DOLE Safety Officer 2 certification or actively pursuing it.
• Experience in project management, facilities coordination, or administrative operations.
• Excellent written and verbal communication with high confidentiality and proactivity.
• Strong analytical and problem-solving skills with ability to track and present data.

Responsibilities

• Event Management - end-to-end planning, budgeting, and execution of internal events and campaigns.
• Office Management - maintaining supplies, upkeep, and coordinating with housekeeping.
• Logistics Coordination - arranging travel, transportation, courier, and other services.
• Vendor Management - developing relationships, negotiating pricing, processing purchase orders via Xero.
• Asset & Access Management - asset records, access card enrollment, audits.
• Budget Tracking - monitoring expenses and supporting budget planning.
• Recruitment Support - assisting internship recruitment and ad hoc tasks.

Skills

Project management

Facilities coordination

Administrative operations

Written and verbal communication

Analytical thinking

Attention to detail

Interpersonal skills

Cross-team collaboration

Data presentation

Education

Bachelor's degree or equivalent in Business Administration/HR

Tools

Microsoft Office

Zoom

Xero

Job description

We're hiring: People Operations Associate | Manila, Philippines

A fast-growing eCommerce enabler operating across Southeast Asia's biggest social commerce platforms is looking for a People Operations Associate to support the People & Culture Lead in managing office facilities, vendor relations, and administrative operations - keeping the business running smoothly behind the scenes.

What you'll own:

• Event Management - end-to-end planning, budgeting, and execution of internal events, office celebrations, and company campaigns, including vendor coordination and post-event processing
• Office Management - maintaining well-stocked supplies, overseeing general office upkeep including cleanliness and equipment, and coordinating with housekeeping personnel
• Logistics Coordination - arranging and monitoring travel, transportation, courier, and other logistical services to support company operations and team requirements
• Vendor Management - developing and maintaining vendor relationships, negotiating pricing and service agreements, and processing all P&C purchase orders via Xero with timely payment completion
• Asset & Access Management - maintaining accurate records of asset issuance, transfers, and returns; facilitating access card enrollment and deactivation; and conducting periodic inventory and audits of office and studio assets
• Budget Tracking - monitoring and reporting all administrative and departmental expenses, supporting credit card reconciliations, and providing reliable expense data to support budget planning
• Recruitment Support - assisting the talent acquisition team with internship recruitment and ad hoc hiring tasks as needed

What you bring:

• Bachelor's degree or equivalent relevant experience in Business Administration, Human Resources, or a related field
• DOLE Safety Officer 2 certified, or actively working toward completing the certification
• Experience in project management, facilities coordination, or administrative operations
• Excellent written and verbal communication skills with a high level of confidentiality and proactiveness
• Strong analytical and problem-solving skills with the ability to collect, track, and present multiple data sets
• Keen attention to detail, ability to work independently with minimal supervision, and highly adaptable in a fast-paced environment
• Strong interpersonal skills with the ability to build rapport and collaborate across teams and with external partners
• Proficient in Microsoft Office, Zoom, Xero, and other business productivity tools

Why this role:

• Broad scope - a hands-on role spanning events, facilities, logistics, vendor management, and people operations all in one position
• Real impact - your work directly shapes the employee experience and keeps a high-growth company running at full speed
• Growth environment - work closely with senior leadership in a fast-scaling SEA business with a strong people-first culture

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