Experienced Executive Assistant - SocMed Management Exp (Dayshift - Onsite)

VAP; Davao City; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

HMO w/ Dental Coverage + Dependents +

Free Mental Health Consultations

2-week paid Holiday Break

Fixed weekends off

Job summary

VAP is seeking an Experienced Executive Assistant to support clients, manage calendars, coordinate tasks, and handle stakeholder communications. The role emphasizes multitasking, proactive problem-solving, and professional discretion in a fast-paced environment.

Ideal candidates will have demonstrated EA/VA experience, top-notch communication abilities, and fluency with Google Workspace and Office tools. Onsite work in Cebu IT Park is required.

Qualifications

• Proven solid experience as an Executive Assistant, Virtual Assistant, or similar role.
• Strong organisational and time-management skills.
• Excellent written and verbal communications skills.
• Proficiency in Google Workspace, Microsoft Office, and collaboration tools like Zoom, Slack, or Asana.
• Ability to anticipate needs, take initiative, and work independently.
• A problem-solver who thrives in a fast-paced environment.
• Amenable to working onsite in our Cebu Office (IT Park).

Responsibilities

• Manage and maintain calendars, appointments, and meetings.
• Handle email correspondence, prioritise messages, and respond on behalf of the executive when needed.
• Prepare reports, presentations, and other business documents.
• Conduct research and compile relevant information.
• Organise travel arrangements, including flights, accommodations, and itineraries.
• Assist with project management and follow up on action items.
• Handle confidential information with discretion and professionalism.

Skills

Executive Assistant experience

Time management

Organizational skills

Written and verbal communication

Independent work

Problem solving

Multitasking

Tools

Google Workspace

Microsoft Office

Zoom

Slack

Asana

Job description

Can you turn concepts into action and keep a fast-paced executive on track?

Do you thrive on managing schedules, projects, and stakeholder communications?

Ready to streamline workflows and make every meeting count?

You're the EA we're looking for!

About the Role

We’re looking for a detail-oriented and highly organised Experienced Executive Assistant to support our clients. In this role, you’ll help manage schedules, coordinate tasks, and ensure everything runs smoothly behind the scenes. If you excel at multitasking, communication, and problem-solving, we’d love to hear from you.

Ideal Candidate (Must Have Requirements)

• Proven solid experience as an Executive Assistant, Virtual Assistant, or similarrole.

• Strong organisational and time-managementskills.

• Excellent written and verbal communicationskills.

• Proficiency in Google Workspace, Microsoft Office, and collaboration tools like Zoom, Slack, orAsana.

• Ability to anticipate needs, take initiative, and workindependently.

• A problem-solver who thrives in a fast-pacedenvironment.

• Amenable to working onsite in our Cebu Office (IT Park)

Tasks and Responsibilities

• Manage and maintain calendars, appointments, andmeetings.

• Handle email correspondence, prioritise messages, and respond on behalf of the executive whenneeded.

• Prepare reports, presentations, and other businessdocuments.

• Conduct research and compile relevantinformation.

• Organise travel arrangements, including flights, accommodations, anditineraries.

• Assist with project management and follow up on actionitems.

• Handle confidential information with discretion andprofessionalism.

Industry-leading benefits

• HMO w/ Dental Coverage + Dependents + Free Mental Health Consultations

• 2-week paid Holiday Break. Enjoy the season without worrying about your work.

• Fixed weekends off (Saturday and Sunday). Take control of your weekends, relax with loved ones, or indulge in your passions.

• Take advantage of working the day shift schedule! Wake up to the sunrise and wind down as the sun sets.

We have a virtual recruitment process. What you need

• Strong and Stable Internet Connection for uninterrupted video interviews

• Laptop or PC with Webcam for online assessments and interviews

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About VAP

VAP is a leading, fast-growing offshore staffing solution for Australian and New Zealand small and medium businesses. We recruit and manage virtual assistants (VAs) to empower business owners to achieve their goals. At the same time, we create meaningful opportunities for our staff in the Philippines to lead better lives.

We pride ourselves on having a supportive and collaborative team. We value energy, candid communication, and a high-performance work environment. We are looking for someone who fits well into this culture and can contribute positively to our team's dynamic.

Other Career Opportunities

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