Permitting Associate

MSpectrum Inc.; Pasig; On-site; PHP 300,000 - 420,000; Full time

Job summary

MSpectrum Inc. in Metro Manila is seeking a focused Permitting and Regulatory Support Specialist to assist in processing, monitoring, renewal, and documentation of permits, licenses, and related regulatory requirements for company projects and operations.

You will coordinate with local and national agencies, maintain records, and support the Legal Counsel in ensuring compliance and timely permit approvals.

Qualifications

• Requires degree in political science, legal management, or related field.
• 2–3 years of permitting/regulatory experience.
• Experience in solar/energy/construction preferred but not required.
• Strong MS Office and communication skills.

Responsibilities

• Assist end-to-end processing of permits, licenses, and related regulatory requirements.
• Monitor timelines, validity, renewal schedules, and status of permits.
• Prepare and consolidate documentary requirements for permit applications.
• Coordinate with government units and regulatory bodies.
• Provide support in responding to regulatory queries and compliance notices.
• Maintain organized records and update permit trackers.
• Collaborate with Project Management, Operations, and other teams to gather requirements.

Skills

Permit coordination

Regulatory compliance

Document management

Microsoft Office

Communication skills

Education

Political Science

Legal Management

Business Administration

Public Administration

Engineering-related

Tools

MS Office

Job description

I. Job Summary

Provides permitting and regulatory support to the Legal function by assisting in the processing, monitoring, renewal, and documentation of permits, licenses, clearances, and related regulatory requirements needed for company projects and operations. Coordinates closely with internal teams and government agencies to help ensure timely and complete permit compliance.

II. General Responsibilities

PERMIT PROCESSING AND MONITORING

• Assists in the end-to-end processing of permits, licenses, clearances, certifications, and related regulatory requirements for company projects and operations.


• Monitors timelines, validity, renewal schedules, and status of all permits and licenses.


• Prepares and consolidates documentary requirements for permit applications, renewals, amendments, and submissions.

GOVERNMENT AND EXTERNAL COORDINATION

• Coordinates with local government units, national government agencies, regulatory bodies, and other external offices regarding permitting requirements and applications.


• Follows up pending applications, renewals, and approvals to help ensure timely completion.


• Assists in responding to regulatory queries, document deficiencies, and compliance notices under the guidance of the Legal Counsel.

DOCUMENTATION AND RECORDS MANAGEMENT

• Maintains complete, updated, and well-organized records of permits, licenses, applications, approvals, and supporting documents.


• Updates permit trackers and monitoring databases regularly.


• Ensures proper filing and safekeeping of original and electronic copies of all permitting documents.

INTERNAL COORDINATION AND SUPPORT

• Coordinates with Project Management, Design & Engineering, Operations & Maintenance, HR & Admin, and other concerned teams to gather requirements and support permitting activities.


• Assists in identifying permit prerequisites and documentary gaps that may affect project timelines.


• Supports the Legal Counsel in reviewing permitting documents and ensuring alignment with legal and regulatory requirements.

RESEARCH AND REPORTING

• Conducts research on permit requirements, application procedures, and changes in relevant regulations.


• Prepares periodic updates and status reports on permits and licenses for management review.


• Escalates delays, issues, and risks affecting permit processing to the Legal Counsel.

III. Technical Competencies

• Permit Processing and Monitoring


• Regulatory and Government Coordination


• Records and Document Management


• Legal and Regulatory Research


• Report Preparation


• Stakeholder Coordination

IV. Qualifications

• Graduate of Political Science, Legal Management, Business Administration, Public Administration, Engineering-related course, or any related field


• With at least two (2) to three (3) years of relevant experience in permitting, regulatory coordination, legal support, paralegal work, or compliance-related functions


• Experience in the solar, energy, construction, real estate, or infrastructure industry is preferred but not required


• Familiarity with permit application processes and government regulatory requirements is an advantage


• Strong organization and follow-through skills


• Good written and verbal communication skills


• Proficient in Microsoft Office applications


• Able to manage multiple transactions and deadlines with minimal supervision