Permits & Contracts Coordinator

Coca-Cola Europacific Aboitiz Philippines; Tarlac City; Presencial; PHP 600.000 - 800.000; Jornada completa

Descripción de la vacante

Coca-Cola Europacific Aboitiz Philippines is seeking a Regulatory and Contracts Coordinator to secure permits and ensure regulatory compliance for project execution. The role administers contracts, maintains records, and coordinates with government agencies, contractors, and internal teams to support on-time milestones.

The ideal candidate has at least 5 years of permits, compliance, and contract administration experience, with strong organizational and communication skills to manage multiple

Formación

• Bachelor’s degree preferred in Law, Engineering, Business Administration, or related field.
• At least 5 years of experience in permits, compliance, contract administration, or project coordination.
• Experience handling regulatory permits and registrations (e.g., Business Permit, Building Permit, BOI, BOC, BIR).
• Knowledge of contract management, documentation control, contract variations, and claims administration.
• Strong organizational, stakeholder management, and communication skills; ability to manage multiple priorities and tight deadlines.

Responsabilidades

• Secure permits, licenses, clearances, and approvals for project execution.
• Prepare and submit permit applications with supporting documents and regulatory reports.
• Monitor permit status, renewal requirements, and compliance.
• Draft and maintain contractual documents and notices with cross-functional teams.
• Maintain contract and permit records for audit readiness.
• Coordinate with internal teams, contractors, consultants, and regulators.
• Identify and monitor regulatory, contractual, and execution risks; escalate as needed.
• Prepare reports and dashboards on permit status, contract performance, risks, and project updates.

Conocimientos

Organizational skills

Stakeholder management

Communication skills

Educación

Bachelor’s degree in Law, Engineering, Business Administration, or related field

Descripción del empleo

Role Overview: Responsible for securing regulatory permits and approvals, administering project contracts, and ensuring compliance with legal, regulatory, and contractual requirements. The role coordinates with government agencies, contractors, consultants, and internal stakeholders to support project execution, manage documentation and records, monitor risks and deadlines, and help ensure the timely delivery of project milestones.

Responsibilities:

1.Permits Acquisition and Regulatory Approvals

• Coordinate with government agencies and regulatory bodies to secure permits, licenses, clearances, and approvals required for project execution and operational readiness.
• Prepare and submit permit applications, supporting documents, regulatory reports, and compliance requirements.
• Facilitate regulatory inspections, site visits, and approval processes.

2.Permit Monitoring and Compliance

• Maintain a comprehensive permit register and monitor application status, permit conditions, approval milestones, and renewal requirements.
• Track deadlines and proactively follow up on pending applications to avoid project delays.
• Advise management on regulatory changes and assess potential impacts on project activities.

3.Contract Administration and Compliance

• Monitor compliance with contractual timelines, milestones, obligations, deliverables, and governance requirements.
• Track key requirements under construction, equipment, service, and supply agreements.
• Support implementation of contract management processes aligned with the Greenfield project contract framework.

4.Contract Documentation and Correspondence

• Draft, process, and maintain contractual documents including variation orders, addenda, amendments, notices, instructions, and formal correspondence.
• Coordinate with Legal, Procurement, Engineering, and Project teams to ensure documentation accuracy and completeness.
• Ensure all communications are aligned with approved contract terms, risk allocations, and company policies.

5.Contract and Permit Records Management

• Act as the central custodian of contract and permit records, ensuring complete, accurate, and audit-ready documentation.
• Maintain proper filing, version control, traceability, and approval records throughout the contract and permit lifecycle.
• Support internal and external audits by ensuring documentation is readily available and compliant with governance requirements.

6.Stakeholder Coordination and Issue Resolution

• Serve as the primary coordinator for permit- and contract-related matters involving internal teams, contractors, consultants, and regulatory authorities.
• Facilitate cross-functional coordination to resolve documentation, compliance, and execution issues.
• Participate in contract reviews, negotiation support activities, and variation management discussions as required.

7.Risk Management and Escalation

• Identify, assess, and monitor permitting, contractual, regulatory, and execution risks that may impact project cost, schedule, or compliance.
• Escalate material issues, delays, approval bottlenecks, non-compliance matters, and potential disputes to project leadership.
• Provide recommendations and supporting documentation to enable timely decision-making and risk mitigation.

8.Reporting and Project Support

• Prepare regular reports and dashboards covering permit status, contract performance, compliance matters, risks, and project updates.
• Develop progress reports identifying barriers, delays, and issues affecting project execution and regulatory approvals.
• Provide administrative and coordination support to facilitate timely achievement of project objectives and milestones.

Position Requirements:

• Preferrable with a Bachelor’s degree in Law, Engineering, Business Administration, or a related field.
• At least 5 years of experience in permits, compliance, contract administration, or project coordination, preferably within construction, manufacturing, or infrastructure projects.
• Experience handling regulatory permits and registrations (e.g., Business Permit, Building Permit, BOI, BOC, BIR)
• Knowledge of contract management, documentation control, contract variations, and claims administration.
• Strong organizational, stakeholder management, and communication skills, with the ability to manage multiple priorities and work under tight deadlines