Compliance Associate

MSpectrum Inc.; Pasig; In loco; PHP 480.000 - 720.000; Tempo pieno

Descrizione del lavoro

MSpectrum Inc. in Pasig, Metro Manila, Philippines seeks a Compliance Specialist to support the Legal function by ensuring adherence to applicable laws, rules, regulations, and internal policies across the company.

The role involves monitoring compliance obligations and maintaining records. Responsibilities include regulatory coordination with government agencies, preparing documentation, supporting audits and assessments, and collaborating with HR, Finance, and Operations to meet reporting

Competenze

• Graduate of Political Science, Legal Management, Business Administration, Public Administration, or any related course.
• With at least two (2) to three (3) years of relevant experience in compliance, legal, regulatory, corporate governance, or related work
• Experience in the solar, energy, construction, or infrastructure industry is preferred but not required
• Knowledge of Philippine regulatory requirements, permits, and corporate compliance processes is an advantage
• Strong attention to detail, organization, and documentation skills
• Good written and verbal communication skills
• Proficient in Microsoft Office applications

Mansioni

• Monitor applicable laws, regulations, circulars, and regulatory issuances relevant to company operations.
• Assist in evaluating the company’s compliance requirements and deadlines across different functions.
• Support the implementation of compliance programs, policies, and internal controls.
• Help ensure timely submission of regulatory and reportorial requirements.
• Coordinate with government agencies, regulatory offices, and external parties for submissions and inquiries.
• Assist in securing and renewing licenses, certifications, accreditations, and other compliance requirements.
• Track submission status, approvals, validity periods, and compliance deadlines.
• Maintain organized and updated compliance records, permits, certifications, and related legal documents.
• Prepares compliance trackers, monitoring sheets, and status reports.
• Ensure documentary requirements are complete, accurate, and properly archived.
• Coordinate with internal departments for compliance requirements.
• Assist in gathering documents for regulatory submissions or legal reviews.
• Support the Legal Counsel in audits, inspections, and compliance assessments.
• Conducts basic legal and regulatory research as needed.
• Prepares summaries, reports, and presentations on compliance status, issues, and risks.
• Escalates compliance issues, delays, and risks to the Legal Counsel in a timely manner.

Conoscenze

Compliance monitoring

Regulatory coordination

Records management

Documentation skills

Research and reporting

Written and verbal communication

Formazione

Bachelor’s degree in Political Science / Legal Management / Business Administration / Public Administration or related field

Strumenti

Microsoft Office

Descrizione del lavoro

I. Job Summary

Provides compliance support to the Legal function by helping ensure that the company adheres to applicable laws, rules, regulations, internal policies, and reportorial requirements. Assists in monitoring compliance obligations, maintaining compliance records, preparing documentary requirements, and coordinating with internal stakeholders and external regulatory bodies.

II. General Responsibilities

COMPLIANCE MONITORING AND IMPLEMENTATION

• Monitors applicable laws, regulations, circulars, and regulatory issuances relevant to company operations.

• Assists in evaluating the company’s compliance requirements and deadlines across different functions.

• Supports the implementation of compliance programs, policies, and internal controls.

• Helps ensure timely submission of regulatory and reportorial requirements.

REGULATORY COORDINATION

• Coordinates with government agencies, regulatory offices, and relevant external parties for compliance-related submissions and inquiries.

• Assists in securing and renewing licenses, certifications, accreditations, and other compliance requirements as endorsed by the Legal Counsel.

• Tracks submission status, approvals, validity periods, and compliance deadlines.

DOCUMENTATION AND RECORDS MANAGEMENT

• Maintains organized and updated compliance records, permits, certifications, and related legal documents.

• Prepares compliance trackers, monitoring sheets, and status reports.

• Ensures that documentary requirements are complete, accurate, and properly archived.

INTERNAL LEGAL AND CROSS-FUNCTIONAL SUPPORT

• Coordinates with internal departments such as HR & Admin, Finance, Supply Chain, Project Management, Design & Engineering, Operations & Maintenance, and all other concerned departments for compliance requirements.

• Assists in gathering documents, information, and supporting records needed for regulatory submissions or legal reviews.

• Supports the Legal Counsel in audits, inspections, and compliance assessments.

RESEARCH AND REPORTING

• Conducts basic legal and regulatory research as needed.

• Prepares summaries, reports, and presentations on compliance status, issues, and risks.

• Escalates compliance issues, delays, and risks to the Legal Counsel in a timely manner.

III. Technical Competencies

• Compliance Monitoring and Documentation

• Regulatory Coordination

• Records and Document Management

• Legal and Regulatory Research

• Report Preparation

• Stakeholder Coordination

IV. Qualifications

• Graduate of Political Science, Legal Management, Business Administration, Public Administration, or any related course

• With at least two (2) to three (3) years of relevant experience in compliance, legal, regulatory, corporate governance, or related work

• Experience in the solar, energy, construction, or infrastructure industry is preferred but not required

• Knowledge of Philippine regulatory requirements, permits, and corporate compliance processes is an advantage

• Strong attention to detail, organization, and documentation skills

• Good written and verbal communication skills

• Proficient in Microsoft Office applications