People Shared Services Associate

HelloConnect; Philippines; On-site; PHP 391,000 - 580,000; Full time

Benefits offered by this job

Long Service Benefits

HMO medical coverage

Annual learning budget

Growth opportunities

Job summary

HelloConnect is seeking a People Shared Services Associate in the Philippines to manage HR data entry and maintenance, ensuring data accuracy and privacy. You will handle employee lifecycle transactions, benefits data, and documentation across Workday and related systems.

The role emphasizes collaboration with regional HR teams, adherence to data privacy laws, and support for audits. A degree in HR/psychology and 2+ years of relevant experience are expected.

Qualifications

• Bachelor's degree in HR, psychology, or related field.
• At least two years of solid experience in HR data management or a similar role.
• Experience with HR processes, systems, tools across the employee lifecycle.
• Proficient in ERP systems, database functionality and reporting.
• Familiarity with HR ticketing/case management systems (ServiceNow, Jira, Workday).

Responsibilities

• Process employee lifecycle transactions in the HRIS (onboarding, transfers, promotions, terminations).
• Maintain and update employee master data with accuracy and confidentiality.
• Manage personnel documentation and records.
• Archive files securely in HR database and support audits.

Skills

HR data entry

Data privacy

ERP systems

Data governance

Stakeholder collaboration

Education

Bachelor's degree in HR/psychology

Tools

ServiceNow

Jira

Workday

Job description

The Role

At HelloConnect, you will be part of a dynamic team that embraces innovation and leverages advanced technology to create exceptional experiences. Our culture is built on collaboration, continuous learning, and a commitment to excellence. You'll have the opportunity to work on impactful projects, develop your skills, and grow within a supportive environment that values diverse perspectives and experiences.

As a People Shared Services Associate, you will take on a key responsibility in employee data management such as contract administration, certificate generation, benefit data administration, and archiving personnel documents in Workday, while maintaining high-quality HR master and movement data, contributing to our ongoing efforts to drive business success and enhance customer satisfaction.

We're looking for passionate individuals who can bring their unique skills and ideas to the table. Even if you don't meet every requirement but believe you'd excel in this role, we'd love to hear from you!

What You'll Do

HR Data Entry & Maintenance

• Process employee lifecycle transactions in the HRIS including onboarding new hire contract, new joiner registration, transfers, promotions, movements, contract changes, and terminations.
• Facilitate time and tracking administration, benefits and other related to compensation and benefits administration such as letter changes, leave administration, salary changes and the likes
• Maintain and update employee master data records with accuracy and confidentiality, including personal information, organizational data, compensation, and employment details.
• Manage personnel documentation, including courses, performance records, employment certificate, reference letters and other relevant employment documentation.
• Maintain accurate competence files and support the maintenance of the electronic filing system structure.
• Ensure timely processing of data change requests submitted via HR ticketing systems (e.g., ServiceNow, Jira, or equivalent).
• Coordinate with regional HR teams to obtain missing or incomplete data.
• Archive all personnel-related files securely within the organization's HR database.
• Maintain data integrity and facilitate the proper flow of information to relevant stakeholders during day-to-day operations.
• Carry out additional related responsibilities and ad-hoc duties as requested.

Stakeholder Collaboration & Service Delivery

• Serve as a point of contact for HR data-related queries from regional HR teams, managers, and employees via the shared services helpdesk/Workday helpcase.
• Collaborate with other regional teams to ensure data alignment across functions.
• Contribute to continuous improvement initiatives aimed at streamlining data management processes and reducing manual effort by Driving continuous alignment and refinement of HR practices and workflows throughout the organization.
• Support knowledge documentation, SOPs, and job aids related to HR data management processes.

Compliance & Confidentiality

• Ensure all HR data handling practices comply with applicable data privacy laws and regulations (e.g., GDPR, PDPA, or country-specific requirements).
• Handle sensitive employee information with the highest level of discretion and professionalism.
• Support internal and external HR audits by providing accurate data extracts and documentation.
• Follow data retention and disposal policies in line with organizational and regulatory requirements.

What You'll Bring

• With a Bachelor's degree in Human Resources, Psychology and/or related field.
• With at least two (2) years solid and comprehensive experience of the same capacity.
• Has experience and knowledge of HR processes, systems and tools across the employee lifecycle stages
• Has proven skills in managing, understanding, execution of ERP systems and tools, database functionality and reporting.
• Proficient in employee data process management.
• Familiarity with HR ticketing/case management systems (e.g., ServiceNow, Jira, Workday).

What We Offer

• Competitive Compensation: Beyond the standard package, we offer perks like Long Service Benefits (anniversary bonus) to recognize and celebrate your dedication
• Wellness & Perks: We prioritize your well-being by offering mental health support, HMO medical coverage, generous leave benefits plus life insurance for both you and your family's peace of mind
• Growth Opportunities: Invest in your personal development with an annual learning & development budget, plus access to the 360 Learning platform
• Dynamic Environment: Join a rapidly growing global Business Process Outsourcing company, where you'll collaborate with a diverse community spanning across multiple continents and cultures
• Work-Life Balance: Enjoy a healthy balance between your professional and personal life, with a supportive environment that prioritizes your well-being and personal time