People Operations Associate Remote

Spectrum One

Philippines

Hybrid

PHP 420,000 - 540,000

Full time

11 days ago

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Benefits offered by this job

HMO

Performance bonuses

Career coaching (monthly 1:1)

Fully remote with weekly office visit

Paid holidays and leaves

Company-provided laptop

Care packages

Milestone perks

Job summary

Spectrum One is a strategic engineering partner for startups and established firms, now hiring a People Operations Associate. You will support HR and administrative operations, emphasizing process quality and autonomy in a remote-first setup with a weekly office visit.

The role offers a broad range of responsibilities from timekeeping and benefits to employee engagement and facilities management, with strong emphasis on accuracy and proactive problem solving.

Qualifications

Open to fresh graduates with strong organizational skills.
Proficient in MS Office and Google Workspace; able to manage timesheets and benefits.
Experience with timekeeping software or HRIS is a plus; Canva for announcements is beneficial.

Responsibilities

Consolidate timesheets for payroll and client billing with high accuracy.
Manage leave, overtime requests, and Leave Management Tracker.
Coordinate with HMO provider for enrollments, renewals, and inquiries.
Support probationary evaluations and COE requests with timely turnaround.
Design internal communications and coordinate quarterly health and wellness programs.
Ensure office facilities are clean, safe, and well-maintained.

Skills

MS Office

Google Workspace

HRIS

Canva

Timekeeping software

Communication

Time management

Detail oriented

Independent work

Tools

Company laptop

Clockify/Ruddr

Job description

Job Description:

Spectrum One is Hiring

The Opportunity

Spectrum One is a strategic engineering partner for high-growth startups and established corporations. Since 2015, we have helped our clients raise over $150M in funding. We are a profitable business with consistent double-digit year-over-year growth.

We are scaling our core team and looking for a People Operations Associate. We prioritize capability over tenure and are open to highly driven fresh graduates. We are looking for an organized, proactive individual who can champion our people processes, manage administrative operations, and foster a great team culture with high autonomy. We value the quality of your output and your attention to detail above the length of your resume.

Who We Are Looking For

You are a Professional. You take ownership of your work. You don't need to be micro-managed to deliver.
You Value Operational Excellence. You create clean, maintainable, and efficient processes. You care about the long-term health of our employee experience and organizational operations, not just checking boxes.
You Have High Agency. You identify problems and fix them before they are assigned. You are comfortable navigating ambiguity and handling multiple tasks with ease.

Why Top Talent Chooses Us

High-Trust Environment: We hire adults. We don't track keystrokes or enforce arbitrary hours. We care about the quality of your output.
Deep Work: We minimize meetings to protect your focus time. We operate asynchronously by default.
International Standards: You will support a top-tier international team, building administrative systems and people practices that scale alongside our rapid growth.

Why Join Spectrum One?

Real Impact: We expect our People Operations team to drive culture and process improvements. You will have a direct hand in shaping the employee experience and our daily administrative workflow.
Autonomy by Default: We reject the traditional "churn and burn" model. We provide the context and the goal, then we trust you to execute.
A Culture of Excellence: You will be surrounded by high-performers who push you to be better. We believe in continuous evolution and provide the environment you need to do the best work of your career.
Top-of-Market Compensation: High base salary benchmarked against industry standards, plus annual performance-based bonuses.
Annual Summit: A fully-funded, company-wide Out of Country retreat to celebrate our wins.
Hardware & Gear: We provide the latest tech (Company-provided MacBook) and other equipment to ensure your workspace is ergonomic and productive.
Professional Development Budget: We provide an annual budget for courses, certifications, books, and conferences. We want you to stay sharp.
Primarily Remote: Work from home or anywhere you are most productive, with just a once-a-week visit to our physical office for facility checks.
Time Off & Wellness: Generous paid leave policy, full medical coverage (HMO), and mental health support for you and your dependents.

Role Overview

We are looking for a highly organized and detail-oriented People Operations Associate to support our company’s day-to-day HR and administrative operations. Your job will be to ensure our people processes run smoothly, from managing timesheets and employee benefits to maintaining a welcoming and safe office environment. The ideal candidate is excellent at multitasking, possesses strong communication skills, and has a passion for supporting a remote-first, dynamic team.

Responsibilities

Timekeeping & Client Billing

Consolidate semi-monthly timesheets for payroll and monthly timesheets for client billing, ensuring 100% accuracy.
Monitor weekly employee work logs (e.g., Ruddr, Clockify) to track resource allocation and report variances.
Manage employee leave and overtime requests, secure manager approvals, and update the Leave Management Tracker.
Provide updated running leave usage and balance reports to department team leads monthly.
Send internal and external notifications regarding upcoming Philippine and US holidays.

Benefits Administration

Coordinate with the HMO provider regarding new enrollments, renewals, deletions, card concerns, and credit memo refunds.
Address ad-hoc employee concerns regarding HMO benefits and general inquiries.
Organize and coordinate company health initiatives, such as annual vaccination drives and annual physical examinations

HR & Administrative Support

Facilitate the probationary evaluation process, including collecting performance reviews and preparing regularization memos.
Process Certificate of Employment (COE) requests within a 48-hour turnaround time.
Help the organization remain legally compliant with government requirements related to employee records.

Employee Engagement & Communications

Design and post internal communications (using tools like Canva) for employee milestones, including birthdays, work anniversaries, and regularizations via Slack.
Collaborate with the team to organize quarterly Health and Wellness programs.
Update the team regarding holiday schedules and consolidate team availability during holidays.
Act as liaison between the department managers and team members regarding day-to-day operational concerns.

Office Facilities Management (Hybrid/On-site Component)

Conduct weekly visits to the physical office to ensure a clean, organized, and safe workspace.
Perform routine checks on office equipment, lighting, A/C units, plumbing, and security systems (CCTV, biometrics).
Inventory and restock office supplies, pantry consumables, and toiletries.
Coordinate with building administration for regular cleaning, sanitation, and necessary facility repairs.

Minimum Qualifications

Open to fresh graduates! Proven experience as an Administrative Officer, HR Assistant, or in a similar role is an advantage, but not strictly required.
Proficient in MS Office applications (Word, Excel, PowerPoint) and highly familiar with Google Workspace (Drive, Docs, Sheets, Forms, etc.).
Experience with timekeeping software or HRIS is a strong plus.
Basic graphic design skills (e.g., Canva) for internal company announcements.
Excellent time management skills and the ability to prioritize work effectively.
Close attention to detail, particularly with timesheets and data consolidation.
Excellent written and verbal communication skills.
Ability to work independently and visit the physical office once a week for maintenance checks.

Work Schedule

Flexible Hours: You manage your own time based on output and deliverables.
Core Overlap: You must be available between 10:00 PM to 2:00 AM PH time to respond to messages, collaborate with the team, or attend scheduled meetings.

Perks and Benefits