Payroll & Timekeeping Specialist

VGW Malta Limited; Philippines; On-site; PHP 450,000 - 650,000; Full time

Job summary

VGW Malta Limited is seeking a Payroll & Timekeeping Specialist to join our Finance Operations team in the Philippines. The role focuses on accurate payroll, data integrity, and DOLE/SSS/SSS compliance while maintaining thorough timekeeping controls and timely payslips.

Responsibilities include policy enforcement, variance analysis, and collaboration with People Partners, Operations, and Finance to resolve discrepancies and support payroll integrity.

Qualifications

• Bachelor’s degree in a relevant field.
• Minimum of 5 years payroll processing experience with data validation and compliance oversight.
• Solid understanding of Philippine labor laws and statutory requirements (BIR, SSS, Pag-IBIG, PhilHealth, DOLE).
• Experience with payroll system implementation or migration is a plus.

Responsibilities

• Maintain and enforce timekeeping policies, attendance, overtime, holidays, and leave within the system.
• Verify accuracy and completeness of timekeeping entries before payroll runs.
• Perform variance analysis to detect anomalies and resolve discrepancies.
• Process bi-weekly payrolls with correct gross pay, deductions, and net pay in compliance with Philippine labor laws.
• Produce payroll reports and reconcile with Finance and statutory remittances.
• Ensure DOLE, BIR, SSS, PhilHealth, Pag-IBIG compliance is maintained.

Skills

Payroll processing

Timekeeping

Data validation

Variance analysis

Excel

Stakeholder management

RCA

Labor law knowledge

Education

Bachelor’s degree in Accountancy/Finance/HR/Business Administration

Tools

Payroll software

Job description

VGW is an interactive entertainment company, harnessing technology and creativity to deliver world-class, free-to-play games.

We have an exciting opportunity to join our Finance Operations team, we are currently looking for a Payroll & Timekeeping Specialist to join the team.

The Payroll & Timekeeping Specialist serves as the organization’s first line of defense in payroll accuracy, data integrity, and statutory compliance. Beyond transactional processing, this role is accountable for proactively governing timekeeping data, performing variance analysis, and coordinating with key stakeholders to identify and resolve discrepancies before they impact employees. This role exists to ensure pay is processed accurately, fairly, and in full alignment with Philippine labor regulations.

Key responsibilities will include:

• Maintain and enforce timekeeping policies covering attendance, tardiness, overtime, and holidays within the existing system.
• Verify accuracy and completeness of all timekeeping entries such as attendance logs, overtime, leave, and holiday pay, and confirm proper approvals are in place before payroll runs.
• Perform variance analysis every cycle to detect and resolve anomalies including missing attendance entries, unusual overtime patterns, unexplained payroll cost fluctuations, and inconsistent pay records – ensuring no discrepancy is missed before payroll is finalized.
• Process bi-weekly payroll runs ensuring accurate computation of gross pay, statutory deductions, and net pay in compliance with Philippine labor laws.
• Process out-of-cycle transactions including final pay, 13th month pay, and prorated salaries in accordance with company policies and statutory requirements.
• Produce monthly, quarterly, and year-end payroll reports, reconcile records against Finance and statutory remittances, and provide audit documentation as needed.
• Monitor and document Philippine statutory compliance requirements and updates – DOLE, BIR, SSS, Philhealth, and Pag-IBIG, to keep the payroll framework aligned with current regulations.
• Maintain audit-ready payroll and timekeeping documentation in line with internal controls and statutory requirements.
• Create, maintain, and regularly improve SOPs and guidelines for payroll, timekeeping, reporting, and escalation protocols.
• Issue accurate and timely payslips; address payroll inquiries promptly and elevate discrepancies to the appropriate team for resolution.

What you will bring to the role:

• Preferably with a Bachelor’s degree in Accountancy, Finance, Human Resources, Business Administration or any related field.
• Minimum of 5 years of hands on payroll processing experience, with a demonstrated expertise in data validation, variance analysis, and compliance oversight. With a solid understanding of the Philippine labor laws and statutory complaince such as BIR, SSS, Pag-IBIG, Philhealth and DOLE.
• Prior experience with exposure to payroll system implementation or migration is a strong advantage.
• Demonstrated ability to work independently in a payroll environment, with a strong focus on data governance and accurancy.
• Experience conducting Root Cause Analysis (RCA) on payroll variances and escalating payroll and timekeeping discrepancies before they impact employees.
• Advanced Microsoft Excel skills such as pivot tables, VLOOKUP/XLOOKUP, data validation, and other related functions applicable to payroll and timekeeping.
• Strong background in stakeholder management – experienced in coordinating with People Partners, Operations, and Finance teams to resolve data discrepancies and drive process improvements.

About VGW

VGW is an interactive entertainment company, harnessing technology and creativity to deliver world-class, free-to-play games.

With high-quality, acclaimed brands including Chumba Casino, Global Poker and LuckyLand Slots, we entertain and delight over one million players in North America.

As pioneers in sweepstakes promotions for online social games, we also offer our players the opportunity to redeem incredible prizes.

At VGW, one of our core values is “our players come first”. This means always striving to deliver a safe, responsible and positive player experience.

Why VGW?

At VGW, we’re more than just a team. We’re a diverse and inclusive group of individuals, each playing a vital role in our success.

Our core values are clear and strong; we win together, do what’s right, put our players first and are powered by passion.

We believe in our people and are committed to creating an environment where everyone feels welcome, inspired, and supported. We recognise that life is more than just work – that’s why we’re all about flexibility so you can strike a healthy balance between your personal life and career. We’re also here to champion your growth in your current role and future aspirations, providing opportunities for learning and career advancement. And to top it off, we back this all up with competitive compensation, perks and benefits.

It’s our combined skills, ideas and visions that drive us forward. Join us on this exciting journey, and together, we’ll achieve remarkable things.