PAYROLL SPECIALIST

RG Group Management Corporation; Makati; On-site; PHP 391,000 - 781,000; Full time

Job summary

RG Group Management Corporation is seeking a Payroll Specialist to manage end-to-end payroll processing, audits, and employee support in Metro Manila. You will collect timesheets, verify data, calculate gross pay including overtime and bonuses, and process deductions with strict confidentiality.

You will ensure compliance with relevant tax laws, maintaining accurate records, and coordinating with HR and finance teams to resolve payroll issues.

Qualifications

• Experience with payroll systems and payroll processing
• Strong attention to detail and accuracy in payments
• Ability to handle sensitive financial data with discretion
• Strong mathematical and analytical skills

Responsibilities

• Collect and verify timesheet data and hours worked
• Calculate gross pay including overtime and bonuses
• Process deductions for taxes, insurance, retirement, and garnishments
• Distribute funds via direct deposit or checks
• Ensure compliance with tax laws and maintain employee payroll records
• Perform audits and reconciliations of payroll data
• Prepare periodic payroll reports for management and auditors
• Update HRIS/payroll systems for new hires, terminations, and changes
• Coordinate with HR and finance teams on payroll issues

Skills

Payroll software

Advanced Excel

Job description

About the role

This role involves managing payroll processing, compliance, auditing, and employee support functions. You will be responsible for collecting and verifying timesheet data, calculating gross pay including overtime and bonuses, processing deductions, and distributing funds. You will ensure payroll activities comply with federal, state, and local tax laws, maintain accurate employee records, and perform regular audits and reconciliations. You will also respond to employee questions and collaborate with HR and finance teams.

Key responsibilities

• Collecting and verifying timesheet data and employee working hours
• Calculating gross pay, including overtime, bonuses, commissions, and retro pay
• Processing deductions for taxes, insurance, retirement contributions, and wage garnishments
• Distributing funds via direct deposit or physical paychecks
• Ensuring payroll activities comply with federal, state, and local tax laws
• Maintaining accurate and up-to-date employee payroll records in HRIS or payroll databases
• Updating systems for new hires, terminations, job title changes, and pay rate adjustments
• Managing multi-state tax filings and setting up new state tax accounts as needed
• Performing regular audits and reconciliations of payroll data to detect and fix discrepancies
• Preparing periodic payroll reports for management, finance, and auditors

About you

• Proficiency in payroll software like QuickBooks and advanced knowledge of Microsoft Excel
• Attention to detail crucial for spotting errors in data entry and maintaining 100% accuracy in payments
• Ability to handle sensitive financial and personal data with strict discretion
• Strong mathematical skills to calculate complex pay structures and resolve discrepancies