US Payroll Specialist

John Clements Consultants, Inc.; Muntinlupa; Hybrid; PHP 446,000 - 625,000; Full time

Job summary

John Clements Consultants, Inc. in the Philippines is seeking a Specialist in Payroll Services to ensure accurate payroll processing and compliance with company policies.

You will handle payroll inputs, audits, final pay, inquiries, and data maintenance, with hybrid work (2-3 days onsite) and a permanent night shift from 9:00pm to 6:00am. The ideal candidate has 1–2 years of US payroll experience, hands-on SAP ECP and SAP HR, ADP, and MyServices familiarity, plus strong Excel skills and a

Qualifications

• 1–2 years end-to-end US payroll processing experience.
• Hands-on SAP ECP (Employee Central Payroll) experience.
• Experience with SAP HR, ADP, and MyServices ticketing system.
• Intermediate Excel (VLOOKUP, Pivot Tables) proficiency.
• Willing to work in hybrid setup (2-3 days onsite) and night shift.
• Strong interpersonal and relationship-building skills.

Responsibilities

• Process payroll inputs per schedule and checklists.
• Process semi-monthly/biweekly payrolls and GL postings.
• Handle final pay calculations and off-cycle adjustments.
• Coordinate banking with direct deposits and checks, and related activities.
• Provide backup support to payroll team.
• Manage Payroll mailbox and respond to inquiries.
• Collaborate with HR Direct and Employee Central to resolve payroll issues.
• Year-end uploads, testing, and reconciliations.

Skills

Attention to detail

Strong interpersonal skills

Tools

SAP ECP (Employee Central Payroll)

SAP HR

ADP

MyServices

Excel (VLOOKUP, Pivot Tables)

Job description

About the role

Join the team as a Specialist in Payroll Services, where your attention to detail and commitment to accuracy will help ensure seamless payroll operations across the organization.

In this role, you will be responsible for processing payroll transactions in alignment with company policies and procedures. You will monitor the Payroll Service Mailbox to ensure timely and accurate entry of payments and deductions into the payroll or vendor system. Your responsibilities also include conducting audits and data analysis, issuing final pay, addressing employee inquiries, and maintaining payroll records. Additionally, you will handle off-cycle payments when needed and provide backup support to the payroll team.

Key responsibilities:

• Process payroll inputs according to payroll schedule and checklists.
• Process semi-monthly and/or biweekly payrolls according to country schedule and checklists and general ledger postings.
• Handle final pay calculations and pay adjustments (off cycles) as needed/requested.
• Banking activities / TIS: including communication with bank re: receipt of direct deposit file, positive pay upload for checks and daily banking activities for rejects, incorrect account numbers or stop payments.
• Provide backup support for fellow Payroll team members.
• Manage MyServices and Payroll mailbox. Includes responding to employee inquires and business/cross functional partner inquiries.
• Work directly with HR Direct and Employee Central in resolving payroll issues (simple-moderate).
• Year end uploads, testing and reconciliations processes.

Key requirements:

• At least 1 or 2 years of end to end US payroll processing experience including but not limited to data entries and validation of payroll results.
• Hands-on experience in using SAP ECP (Employee Central Payroll).
• Experience with payroll software platforms such as SAP HR, ADP, and MyServices ticketing system.
• Proficiency with Excel (intermediate proficiency - vlookup, pivot tables) and other Microsoft Office programs.
• Ability to learn new applications and processes related to the configuration, calculation and assignment of taxes and garnishment within the payroll process.
• Strong interpersonal and relationship-building skills.
• Willing to work on a hybrid setup (2-3 days onsite).
• Permanent night shift schedule - 9:00pm to 6:00am.