Part-Time Remote VA for AI-Driven Admin & Scheduling

Peoplegig; Philippines; Remote; PHP 440,000 - 1,055,000; Part time

Job summary

Peoplegig is seeking a Part-time Virtual Assistant to support a small business in the Australian NDIS sector from the Philippines. The role is remote, ~4 hours per day, ASAP start, and reports to the business owner.

You will handle emails, scheduling, documentation, and back-end admin while leveraging AI tools to improve efficiency. The ideal candidate is organized, proactive, and comfortable working independently in a small start-up environment.

Qualifications

• Experience as Virtual Assistant or Administrative Assistant or similar role.
• Experience supporting business owners or small businesses.
• Strong organizational skills and attention to detail.
• Good written and verbal English communication.
• Familiar with AI tools for productivity.
• Basic knowledge of Xero and cloud-based document tools.
• Willingness to learn NDIS-related tools.

Responsibilities

• Inbox and Email Management: monitor emails, draft responses, update templates, and assist with bulk communications.
• Administrative Support: handle general admin tasks, documentation, paperwork, and day-to-day business support.
• Calendar and Scheduling: manage appointments and coordinate schedules.
• Documentation and Templates: create, update, and maintain reports, onboarding docs, and records.
• NDIS Administrative Support: assist with backend admin and CRM tooling.
• Billing Administration: help with billing docs and basic reconciliation using Xero.
• Business Organization: track milestones, maintain records, support development tasks.
• AI and Workflow Support: use AI tools to improve document creation and workflows.
• General Business Support: identify opportunities to improve task organization.

Skills

Virtual Assistant

Administrative Support

Calendar Management

Inbox Management

Documentation

NDIS CRM

Xero Billing

AI Tools

English Proficiency

Organizational Skills

Tools

Claude

ChatGPT

Microsoft OneDrive

Xero

Airtable

Trello

NDIS CRM

Job description

Peoplegig is seeking a Part-time Virtual Assistant to support a small business in the Australian NDIS sector from the Philippines. The role is remote, ~4 hours per day, ASAP start, and reports to the business owner.

You will handle emails, scheduling, documentation, and back-end admin while leveraging AI tools to improve efficiency. The ideal candidate is organized, proactive, and comfortable working independently in a small start-up environment.