Ai-Enhanced Virtual Assistant

Virtual Assist, LLC; Philippines; Remote; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Flexible work-from-home

Supportive environment

Growth opportunity

Job summary

Virtual Assist, Llc is seeking an AI-enhanced Virtual Assistant to support our team remotely from the Philippines. The role goes beyond traditional VA duties, implementing AI solutions to improve operations, customer engagement, and decision‑making processes.

The ideal candidate has proven VA experience, hands-on AI tool usage, and strong English communication, with the ability to work independently and coordinate across teams. Flexible, remote work with a focus on growth and reliability.

Qualifications

• Experience as a Virtual Assistant or in a similar administrative/support role.
• Hands-on with AI tools (e.g., ChatGPT, Notion AI, Jasper, GrammarlyGO).
• Familiarity with automation platforms like Zapier or Airtable to streamline tasks.
• Proficient with productivity and communication tools such as Google Workspace, Microsoft Office, Slack, and Zoom.
• Strong written and verbal communication skills in English.
• Able to work independently, manage multiple priorities, and maintain confidentiality.
• Detail-oriented, organized, and quick to learn new technologies.
• Has coaching and consultative experience in a similar role; leadership preferred.

Responsibilities

• Support admin, operations and AI‑driven functions remotely.
• Implement and manage AI tools to automate business operations.
• Handle client communications and meeting coordination.
• Create reports and AI-enhanced presentations.
• Manage calendars, emails, and digital files.
• Track projects and assist cross-team collaboration.

Skills

Virtual Assistant

AI tools experience

Communication skills

Independence

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Zapier

Airtable

ClickUp

Asana

Trello

Job description

AI-Enhanced Virtual Assistant

Company: Virtual Assist, Llc Job Type: Full Time Philippines

We are seeking a highly tech-savvy, detail-oriented AI-Enhanced Virtual Assistant to support our

team remotely in administrative, operational, and AI-integrated functions. This role goes beyond

traditional VA duties. You’ll play a key part in implementing AI solutions to improve business

operations, customer engagement, and decision-making processes.

Requirements

AI & Tech Integration

• Implement and manage AI tools (e.g., ChatGPT, Zapier, Notion AI) to automate and enhance business operations

Support AI-driven systems for

• Member Retention & Churn Prediction - Identify at-risk members, automate outreach, and elevate when needed
• Curriculum Tracking & Progress Updates - Monitor attendance, skill progression, and send personalized updates
• Staff Scheduling Optimization - Forecast demand and auto-assign shifts using AI
• 24/7 Sales & Lead Management - Automate lead capture, follow-up, and conversion via SMS, email, and chat
• Performance Dashboards & Insights - Summarize key metrics and provide actionable recommendations
• Cultural Feedback & Exit Intelligence - Gather feedback, suggest morale improvements, and handle cancellation recovery

Administrative Support

• Manage calendars, schedules, and email inboxes
• Organize digital files and documents for easy retrieval
• Prepare presentations, reports, and documents using AI-enhanced tools

Communication Management

• Draft and respond to internal/external communications
• Create meeting recaps and AI-generated follow‑up summaries
• Manage team notifications and updates across platforms like Slack or Teams

Project & Task Coordination

• Track tasks and progress using tools like ClickUp, Asana, or Trello
• Conduct online research and summarize insights using AI
• Support project planning and collaboration across teams

Client Support & Interaction

• Provide prompt responses to client inquiries and elevate when needed
• Use chatbots and AI to improve service quality and speed
• Handle sales‑related communication and appointment setting via SMS and email

Qualifications & Skills:

• Proven experience as a Virtual Assistant or in a similar administrative/support role
• Highly tech‑savvy with hands‑on experience using AI tools (e.g., ChatGPT, Notion AI, Jasper, GrammarlyGO)
• Familiarity with automation platforms like Zapier or Airtable to streamline tasks
• Proficient with productivity and communication tools such as Google Workspace, Microsoft Office, Slack, and Zoom
• Strong written and verbal communication skills in English
• Able to work independently, manage multiple priorities, and maintain confidentiality
• Detail‑oriented, organized, and quick to learn new technologies
• Has coaching and consultative experience in a similar role
• Preferred leadership experience

Benefits

Why Join Us?

• Flexible work-from-home opportunity.
• Opportunity to contribute to a growing business by enhancing efficiency and client experience.
• Supportive and collaborative work environment.

About the Company

Virtual Assist, Llc

At Virtual Assist, we connect talented virtual professionals with fast-growing businesses that value reliability, initiative, and high performance. We’re not your average agency—we’re building a people-first company that empowers both our clients and our team members to thrive.