Paralegal

Confidential; Metro Manila; On-site; PHP 335,000 - 614,000; Full time

Job summary

Confidential is seeking a Paralegal to support the Compliance Team with legal, regulatory, and administrative tasks. The role includes corporate housekeeping, filing, records management, and coordination with government agencies and external counsel.

Responsibilities cover maintaining governance documents, preparing resolutions, monitoring regulatory requirements, and conducting basic research under guidance.

Qualifications

• Bachelor’s degree in Legal Management, Political Science, Public Administration, Business Administration, or a related field.
• At least three years of relevant experience in a paralegal, legal assistant, corporate secretarial, compliance, or regulatory support role.
• Experience in corporate housekeeping, regulatory filings, contract administration, or legal records management.
• Exposure to publicly listed companies an advantage.
• Working knowledge of Philippine corporate governance and regulatory requirements.

Responsibilities

• Maintain statutory books, corporate records, and governance documents of the company and its subsidiaries.
• Prepare and organize Board and committee resolutions, Secretary’s Certificates, Minutes of Meetings, General Information Sheets, and other corporate documents.
• Support the preparation, filing, and monitoring of regulatory and reportorial requirements.
• Track permits, licenses, registrations, certifications, and renewal deadlines.
• Coordinate document submissions and follow-ups with government agencies and regulatory bodies.
• Draft, proofread, organize, and process simple agreements, correspondence, certifications, and other legal documents.
• Maintain online and offline document repositories, compliance registers, contract databases, and document control systems.
• Facilitate document routing, execution, filing, and archiving.
• Ensure proper version control, confidentiality, accessibility, and retention of legal and compliance records.
• Conduct basic legal and regulatory research under the guidance of the Compliance Team.
• Monitor relevant regulatory issuances and prepare summaries, briefing notes, and compliance updates.
• Support compliance reviews, audits, assessments, training activities, and management reporting.
• Monitor compliance deliverables, action items, and submission deadlines.
• Coordinate with Legal, Finance, Human Resources, Operations, Corporate Affairs, project teams, and other business functions.
• Liaise with external counsel, consultants, notaries, government offices, and service providers.
• Gather and organize documents required for audits, internal reviews, investigations, and regulatory submissions.

Education

Bachelor’s degree in Legal Management / related field

Tools

Microsoft Office

Document management tools

Job description

The Paralegal provides legal, regulatory, and administrative support to the Compliance Team in ensuring that the companies meet applicable corporate governance, regulatory,

and internal compliance requirements.

The role supports corporate housekeeping, regulatory filings, legal documentation, compliance monitoring, and coordination with government agencies, external counsel, and internal stakeholders. It also helps maintain complete, accurate, and audit-ready corporate and compliance records.

KEY RESPONSIBILITIES

Corporate Governance and Regulatory Compliance

• Maintain statutory books, corporate records, and governance documents of the company and its subsidiaries.
• Prepare and organize Board and committee resolutions, Secretary’s Certificates, Minutes of
• Meetings, General Information Sheets, and other corporate documents.
• Support the preparation, filing, and monitoring of regulatory and reportorial requirements.
• Track permits, licenses, registrations, certifications, and renewal deadlines.
• Coordinate document submissions and follow-ups with government agencies and regulatory bodies.

Legal Documentation and Records Management

• Draft, proofread, organize, and process simple agreements, correspondence, certifications, and other legal documents.
• Maintain online and online document repositories, compliance registers, contract databases, and document control systems.
• Facilitate document routing, execution, filing, and archiving.
• Ensure proper version control, confidentiality, accessibility, and retention of legal and compliance records.

Research and Compliance Support

• Conduct basic legal and regulatory research under the guidance of the Compliance Team.
• Monitor relevant regulatory issuances and prepare summaries, briefing notes, and compliance updates.
• Support compliance reviews, audits, assessments, training activities, and management reporting.
• Monitor compliance deliverables, action items, and submission deadlines.

Stakeholder Coordination

• Coordinate with Legal, Finance, Human Resources, Operations, Corporate Affairs, project teams, and other business functions.
• Liaise with external counsel, consultants, notaries, government offices, and service providers.
• Gather and organize documents required for audits, internal reviews, investigations, and regulatory submissions.

QUALIFICATIONS

Bachelor’s degree in Legal Management, Political Science, Public Administration, Business

Administration, or a related field.

At least three years of relevant experience in a paralegal, legal assistant, corporate

secretarial, compliance, or regulatory support role.

Experience in corporate housekeeping, regulatory filings, contract administration, or legal

records management. Exposure to publicly listed companies an advantage.

Working knowledge of Philippine corporate governance and regulatory requirements.

Exposure to infrastructure, energy, utilities, construction, real estate, or another regulated

industry is an advantage.

Strong proficiency in Microsoft Office and document management tools.

CORE COMPETENCIES

Corporate Governance and Compliance Support

Legal Documentation and Records Management

Legal and Regulatory Research

Planning, Organization, and Attention to Detail

Accountability and Results Orientation

Stakeholder Coordination and Collaboration

Integrity, Professional Judgment, and Confidentiality

SUCCESS PROFILE

The successful candidate is organized, meticulous, responsive, and able to manage multiple

documentation and compliance requirements within established deadlines. The individual

demonstrates sound judgment, protects confidential information, and provides dependable

support to the Compliance Team and its internal and external stakeholders.