Outbound Calling Virtual Assistant

vamasters, Inc.; San Juan; Remote; PHP 279,000 - 502,000; Full time

Job summary

vamasters, Inc. is seeking a warm, confident Healthcare Partnership Outreach Specialist to grow our referral network for pediatric ABA and occupational therapy services.

You will reach out to pediatric medical offices, schools, daycares, and community organizations to introduce our services and book meetings and tours with interested partners. Ideal candidates have strong written English, an organized calendar and outreach tracker, and a natural phone presence to build rapport quickly.

Qualifications

• Proven outbound calling experience
• Clear, confident, and warm phone presence
• Excellent spoken and written English
• Experience managing calendars and scheduling appointments
• Proficiency with Google Sheets / Workspace
• Punctual, precise, and independent
• Strong communication with a professional demeanor

Responsibilities

• Make outbound calls to pediatric offices, schools, daycares, and community orgs to introduce services and build referral relationships
• Send templated follow-up emails after every call
• Add meetings and tours to the team calendar when contacts show interest
• Follow a structured cadence to nurture leads over time
• Log calls, outcomes, and next steps in the outreach tracker
• Maintain partner and contact database including call history
• Schedule, confirm, and send reminders for partner meetings and tours
• Draft routine correspondence from provided templates
• Pull weekly outreach summary of activity
• Triage inbox and flag items needing leadership reply

Tools

Google Sheets

Google Workspace

Dialpad

CRM tools

Job description

Job Summary:

We'd love to meet a warm, confident Healthcare Partnership Outreach Specialist to help grow our referral network for pediatric ABA and occupational therapy services. You'll reach out to pediatric medical offices, schools, daycares, and community organizations to introduce our services, develop lasting relationships, and book meetings and tours with interested partners. We're hoping for someone with a natural, personable phone presence, strong written English, and the organizational skills to keep a calendar and outreach tracker running smoothly.

Key Responsibilities:

• Make outbound calls to pediatric medical offices, schools, daycares, and community organizations to introduce our therapy services and build referral relationships
• Send templated follow‑up emails after every call
• Add meetings and tours directly to the team calendar when contacts show interest
• Follow a structured follow‑up cadence to nurture leads over time
• Log each call, outcome, and next step accurately in the shared outreach tracker
• Maintain and update the partner and contact database, including organization details and call history
• Schedule, confirm, and send reminders for partner meetings and tours
• Draft routine correspondence such as thank‑you notes and introductory emails from provided templates
• Pull together a weekly outreach summary of calls made, meetings booked, and follow‑ups due
• Triage the outreach inbox and flag anything that needs a direct reply from leadership

Mandatory Skills:

• Proven experience in outbound calling, cold calling, or phone‑based outreach
• Clear, confident, and warm phone presence with a knack for building rapport quickly
• Excellent spoken and written English
• Experience managing calendars and scheduling appointments
• Proficiency in Google Sheets and Google Workspace
• Punctual, precise, and independent
• Strong communication skills and a professional, personable manner

Preferred Skills:

• Experience with Dialpad or similar cloud‑based calling platforms
• Background in partnership development, referral outreach, or relationship‑based sales
• Experience with U.S.-based healthcare, therapy, or education organizations
• Familiarity with CRM tools or outreach tracking systems
• Ability to juggle multiple follow‑ups and priorities at the same time
• A genuine interest in supporting families and children's services

Why Join Us:

Become part of a caring, mission‑driven team that helps children and families access the support they need. You'll play a direct part in expanding our community partnerships, with clear templates, processes, and tools to support you from the first day. It's a great opportunity for a people‑focused communicator who wants their work to matter.