Order Management Coordinator

Canon New Zealand; Taguig; On-site; PHP 391,000 - 670,000; Full time

Job summary

Canon New Zealand in Manila is seeking an experienced Order Management specialist to own end-to-end processes from quote validation to invoicing. You will monitor lead times, handle credit escalations and manage lease orders to ensure timely payments.

Join a role focused on data cleansing, accurate reporting, and proactive collaboration with Contract Management to deliver reliable service to customers and internal stakeholders.

Qualifications

• Specialist knowledge to understand implications for order process.
• Sales and customer centric approach with accurate data entry and strong analytical skills.
• Bachelor’s Degree holder in any business-related discipline.
• Highly customer focused and delivery oriented.
• Strong communication skills to understand internal customer issues and exceed expectations.
• Excellent organisation and planning skills.
• Attention to detail and quality conscious.
• Able to interpret, manipulate & use different forms of complex data.

Responsibilities

• Own the end-to-end Order Management Process.
• Check and ensure quote is complete, accurate and in accordance with the paperwork signed by the customer, including contract details, prior to creation and booking order.
• Monitor the order to delivery lead-time in accordance with the customer contract SLAs to ensure timely invoicing.
• Escalate orders that are pending credit clearance for internal and external lease.
• Monitor and clean up incomplete orders.
• Manage the loan/trial machine deliveries and collections from the customer’s site.
• Handle return process.
• Manage External Lease orders through to activation to ensure orders are activated and Canon receives prompt payment by lease partner.
• Process Movement Requests for customer collections using correct process and ensuring install base records are updated.
• Checking the clean order requirements and working with external and internal customers to cleanse data or obtain additional information.
• Contract Administration: Liaise with Contract Management on the creation of complex orders; Liaise on transport SLA results and resolving any customer transport claims; Administer month end procedures such as customer query accruals, support sheet accruals and retro accruals; Responsibility for account maintenance such as pricing schemes to ensure correct reporting.

Skills

Order management

Data analysis

Customer service

Communication

Organization

Attention to detail

Data interpretation

Education

Bachelor’s Degree in Business-related discipline

Job description

Select how often (in days) to receive an alert:

• Own the end-to-end Order Management Process
  • Check and ensure quote is complete, accurate and in accordance with the paperwork signed by the customer, including contract details, prior to creation and booking order
  • Monitor the order to delivery lead-time in accordance with the customer contract SLAs to ensure timely invoicing
  • Escalate orders that are pending credit clearance for internal and external lease
  • Monitor and clean up incomplete orders
  • Manage the loan/trial machine deliveries and collections from the customer’s site
  • Handle return process
  • Manage External Lease orders through to activation to ensure orders are activated and Canon receives prompt payment by lease partner
• Process Movement Requests for customer collections using correct process and ensuring install base records are updated.
• Checking the clean order requirements and working with external and internal customers to cleanse data or obtain additional information.
• Contract Administration
  • Liaise with Contract Management on the creation of complex orders
  • Liaise on transport SLA results and resolving any customer transport claims
  • Administer month end procedures such as customer query accruals, support sheet accruals and retro accruals.
  • Responsibility for account maintenance such as pricing schemes to ensure correct reporting.

Adhoc and Customer Service

• Attend customer review meetings to audit queries and recommend enhancements to services provided.
• Use reports for order status tracking and resolve any related issues.

Qualifications

• Specialist Knowledge: product and solutions knowledge to understand implications for order process
• Previous Industry Experience: Sales and customer centric, accurate data entry and strong analytical skills.
• Bachelor’s Degree holder in any business-related discipline
• Highly customer focused and delivery oriented
• Strong communication skills to understand (internal) customer issues and to find ways to exceed customer expectations
• Excellent organisation and planning skills
• Attention to detail and quality conscious
• Able to interpret, manipulate & use different forms of complex data