Operations Virtual Assistant

Strategic Assistant Staffing; Manila; On-site; PHP 457,000 - 547,000; Full time

Benefits offered by this job

Government-mandated benefits

HMO after 1 year

Job summary

Strategic Assistant Staffing is seeking a detail-oriented Vendor Management & Operations VA to support contractor vetting, compliance tracking, documentation, and general corporate operations. The ideal candidate is organized, proactive, and comfortable managing recurring workflows and vendor follow-ups.

The role covers maintaining partner records, licenses, and expiration dates; managing digital files in Google Drive; and assisting with project management, SOPs, and outreach during off-peak

Qualifications

• Minimum 2 years in Vendor Management or related roles.
• Strong organizational and documentation skills.
• Comfortable with phone-based follow-ups and outbound communication.
• Proficient in Google Drive and cloud-based file management.
• Experience with Asana, Monday.com, ClickUp preferred.
• Highly detail-oriented, proactive, and able to work independently.
• Can provide employment requirements such as NBI clearance and government IDs.

Responsibilities

• Vendor Management & Compliance: collect, verify, organize contractor documents, maintain partner records, track expiration dates, and follow up for updates.
• Administrative & Operations Support: maintain digital files, follow SOPs for partner vetting, support project management, and assist with outreach.

Skills

Vendor management

Administrative VA

Documentation

Communication

Google Drive

Asana

Monday.com

ClickUp

Independent work

Attention to detail

Tools

Asana

Monday.com

ClickUp

Job description

Employment Type: Full-Time

Hours: 40 hours per week

Compensation & Benefits

Total Compensation Package: ₱45,000

Basic Pay: ₱35,000

Meal Allowance: ₱3,000

Utility Allowance: ₱4,000

Perfect Attendance Bonus: ₱2,000

Night Differential: Ten percent (10%), as applicable

Benefits: Government-mandated benefits and HMO coverage after one (1) year of employment

Job Overview

We are looking for a detail-oriented Vendor Management & Operations VA to support contractor vetting, compliance tracking, documentation, and general corporate operations. The ideal candidate is organized, proactive, and comfortable managing recurring workflows and vendor follow-ups.

Key Responsibilities

Vendor Management & Compliance

• Collect, verify, and organize contractor documents such as licenses, insurance, W-9s, and project photos
• Maintain partner records, portfolios, and master lists
• Track license and insurance expiration dates
• Follow up with contractors via phone, email, and text for updated documents

Administrative & Operations Support

• Maintain digital files and marketing assets in Google Drive
• Follow established SOPs for partner vetting and onboarding
• Support project management and compliance tracking
• Assist with social media and partnership outreach during off-peak periods

Qualifications:

• Minimum 2 years of experience in Vendor Management, Administrative VA, Property Management, or similar roles
• Strong organizational and documentation skills
• Comfortable with phone-based follow-ups and outbound communication
• Proficient in Google Drive and cloud-based file management
• Experience with Asana, Monday.com, ClickUp, or similar tools is preferred
• Highly detail-oriented, proactive, and able to work independently
• IMPORTANT: Can provide employment requirements such as NBI clearance, Certificate of Employment (COE), and government IDs or numbers for SSS, PhilHealth, Pag-IBIG, and TIN