Workplace Operations Lead — Office Readiness & Executive Support

VIATechnik LLC; Manila, Hinoba-an; On-site; PHP 600,000 - 820,000; Full time

Job summary

VIATechnik LLC is seeking a highly organized Workplace Officer to manage daily office operations, facilities coordination, and executive-level administrative duties in the Philippines. The role includes site due diligence, PEZA compliance, and 5S/ISO-aligned processes to ensure a clean, compliant, and employee-friendly workplace.

You will join executive meetings to take notes, prepare minutes, and track action items, while coordinating office setup and expansion projects across the Philippines.

Qualifications

• Bachelor's degree in Business Administration, Facilities Management, or related field.
• 3 to >5 years of experience in workplace operations, office administration, or facilities coordination.
• Experience opening office spaces or hubs in the Philippines.
• Experience handling PEZA requirements and coordinating with government agencies.
• Strong organizational, coordination, and problem-solving skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Oversee daily workplace operations, office maintenance, and facilities coordination.
• Maintain office cleanliness, organization, safety, and operational readiness.
• Coordinate with building administration, contractors, vendors, and service providers.
• Support office setup and expansion projects across the Philippines.
• Conduct site due diligence and track office operational readiness requirements.
• Coordinate permits, PEZA requirements, and government compliance documentation.
• Implement and sustain 5S workplace standards and ISO-aligned processes.
• Manage preventive maintenance, repairs, office supplies, and facility concerns.
• Support workplace safety and employee experience initiatives.
• Join executive meetings to take notes, prepare and track executive-level minutes, and monitor action items through completion.
• Set up management committee and other executive department head meetings, including scheduling calls, booking meeting rooms, and coordinating all meeting requirements.
• Prepare and consolidate presentation materials and ensure rooms, calls, food, and drinks are arranged as required for executive and department head meetings.
• Manage visitor arrangements, including coordination of schedules, meeting preparations, and on-site support as needed.

Skills

Note taking

Meeting coordination

Vendor coordination

5S

ISO processes

Executive assistance

Education

Bachelor's degree in Business Administration or Facilities Management

Tools

Microsoft Office

Excel

PEZA documentation tools

Job description

VIATechnik LLC is seeking a highly organized Workplace Officer to manage daily office operations, facilities coordination, and executive-level administrative duties in the Philippines. The role includes site due diligence, PEZA compliance, and 5S/ISO-aligned processes to ensure a clean, compliant, and employee-friendly workplace.

You will join executive meetings to take notes, prepare minutes, and track action items, while coordinating office setup and expansion projects across the Philippines.